Warranty Administrator (part-time)

Fletcher Jones Automotive Group; Beverly Hills (CA); On-site; USD 48,000 - 62,000; Part time

Job summary

Fletcher Jones Automotive Group's Mercedes-Benz of Beverly Hills location is seeking a meticulous Warranty Administrator to protect profitability and ensure compliant warranty processing.

This part-time position offers growth toward full-time hours, requires 2+ years of warranty experience, strong attention to detail, and the ability to coordinate with service, parts, and accounting teams.

Qualifications

• 2+ years of automotive warranty administration experience (Mercedes-Benz or luxury brand preferred).
• Strong knowledge of warranty policies, repair order structure, and labor operations.
• Experience with dealership management systems (DMS) and manufacturer warranty portals.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Ability to interpret and apply manufacturer policies consistently and correctly.
• Excellent communication and cross-functional collaboration with service, parts, and accounting teams.
• Proactive, problem-solving mindset focused on continuous improvement and compliance.

Responsibilities

• Accurately review, prepare, and submit all warranty and goodwill claims per guidelines.
• Supervise and direct the activities of service office staff.
• Ensure repair orders include complete, accurate documentation.
• Monitor claim status and follow up on rejected, returned, or unpaid claims.
• Maintain audit-ready warranty files and support warranty audits.
• Reconcile warranty receivables and investigate discrepancies between submissions and payments.
• Partner with Service Advisors and Technicians to ensure proper documentation and eligibility.
• Provide guidance to service team on warranty requirements and improvements.
• Track trends in claim rejections and identify process improvements.
• Maintain organized records aligned with dealership and manufacturer standards.

Skills

Attention to detail

Organization

Time management

Communication

Cross-functional teamwork

Problem solving

Tools

DMS

Warranty portals

Job description

At Mercedes-Benz of Beverly Hills, our mission is to deliver a world class guest experience through the pursuit of excellence. It is this journey, fueled by innovation and integrity, that has led us to be a part of the nation’s #1 family-owned automotive group. We are seeking a Warranty Administrator to join our team as we continue to change the industry. This is a part-time position. There is opportunity for full-time hours in the future!

The Warranty Administrator plays a critical role in protecting dealership profitability, ensuring compliance with manufacturer standards, and supporting a seamless service experience. If you are highly detail-oriented, process-driven, and take pride in accuracy, this is an opportunity to join a high-performing team where your work directly impacts both compliance and financial performance.

What You Will Do

• Accurately review, prepare, and submit all warranty and goodwill claims in accordance with manufacturer and dealership guidelines
• Supervise and direct the activities of service office staff
• Ensure all repair orders include complete, accurate, and compliant documentation (technician story, labor ops, parts, and coding)
• Monitor claim status and proactively follow up on rejected, returned, or unpaid claims
• Maintain audit-ready warranty files and support internal and manufacturer warranty audits
• Reconcile warranty receivables and investigate discrepancies between submissions and payments
• Partner with Service Advisors and Technicians to ensure proper documentation and warranty eligibility
• Provide guidance to the service team on warranty requirements and opportunities to improve claim acceptance rates
• Track trends in claim rejections and identify process improvements to reduce errors and chargebacks
• Maintain organized, accurate records in alignment with dealership and manufacturer standards

What We Are Looking For

• 2+ years of automotive warranty administration experience (Mercedes-Benz or luxury brand preferred)
• Strong knowledge of warranty policies, repair order structure, and labor operations
• Experience working with dealership management systems (DMS) and manufacturer warranty portals
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time management skills with the ability to manage multiple priorities
• Ability to interpret and apply manufacturer policies consistently and correctly
• Effective communication skills and ability to collaborate cross-functionally with service, parts, and accounting teams
• A proactive, problem-solving mindset with a focus on continuous improvement and compliance

Pay : $35.00 - $45.00 / hour

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years of experience within the industry, education, etc.

We attract, nurture, and retain the most talented people in the industry by providing the highest quality work environment where productivity, creativity, and personal and professional growth can flourish. We believe our team sits behind the wheel of the Fletcher Jones Automotive Group brand that drives our company toward success.

We are an Equal Opportunity Employer