Warranty Admin Manager Audi of West Houston

Sonic Automotive; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan with company match

Paid Time Off accrual

Sunday off

Discounts on cars

Job summary

Sonic Automotive in Houston, TX is seeking a Warranty Admin Manager to optimize and manage our warranty claim processes, ensuring compliance and maximum reimbursements from OEMs. You will lead processing, auditing, and documentation across service and parts departments.

The role requires strong knowledge of OEM policies, experience with dealership DMS (CDK or Reynolds & Reynolds), attention to detail, and collaboration skills. Full-time, on-site at a Fortune 500 company.

Qualifications

• 3+ years automotive warranty administration experience in a dealership setting.
• Strong knowledge of OEM warranty policies and procedures, accurate claim submission.
• Proficiency with dealership management systems (DMS) such as CDK or Reynolds & Reynolds.
• Attention to detail to ensure compliant repair orders and minimize chargebacks.
• Effective communication and collaboration with service, parts, and manufacturer contacts.

Responsibilities

• Accurately process and submit manufacturer warranty claims, ensuring compliance with OEM policies and timelines.
• Audit repair orders for proper documentation, labor operations, and timestamps to reduce denials.
• Reconcile warranty receivables with payments through the accounting schedule.
• Serve as primary contact for warranty matters, audits, inquiries, and program submissions.
• Collaborate with service advisors, technicians, and parts personnel to ensure complete, audit-ready warranty documentation.
• Monitor warranty receivables, aging reports, and claim status to minimize outstanding balances.

Skills

Warranty administration

Audit claims

DMS CDK

Documentation accuracy

Communication

Tools

CDK

Reynolds & Reynolds

Job description

Job Description

The Warranty Admin Manager will manage and optimize our dealership’s warranty claim processes, ensuring compliance, accuracy, and maximum reimbursement from OEMs.

Duties and Responsibilities

• Accurately process and submit manufacturer warranty claims, ensuring full compliance with OEM policies and timelines.
• Audit repair orders for proper documentation, labor ops, technician notes, and time stamps to reduce claim denials and chargebacks.
• Reconciles all warranty receivables with payments through the appropriate accounting schedule.
• Act as the primary point of contact for all manufacturer warranty matters, including audits, inquiries, goodwill requests, and program submissions.
• Collaborate with service advisors, technicians, and parts personnel to ensure warranty documentation is complete, consistent, and audit-ready.
• Tracks warranty parts by tagging with repair order number, date of replacement, and date on which part may be disposed.
• Arranges for parts to be shipped to the factory or distributor, or to be scrapped.
• Monitor and manage warranty receivables, aging reports, and claim status to ensure timely reimbursement and minimize outstanding balances.

Qualifications

• 3+ years of automotive warranty administration experience in a dealership setting.
• Strong knowledge of OEM warranty policies and procedures, with the ability to audit and submit claims accurately and independently.
• Proficiency in dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or similar platforms.
• Exceptional attention to detail and documentation review skills to ensure clean, compliant repair orders and minimize chargebacks.
• Effective communication and collaboration skills, with the ability to work closely with service, parts, and manufacturer contacts.

Preferred Qualifications

• Prior experience with warranty systems and programs, including familiarity with Warranty Policies & Procedures Manual.
• Experience navigating warranty audits and resolving denied or underpaid claims.
• Working knowledge of parts return processes and core tracking for warranty-related parts.

Additional Information

Schedule

• FULL TIME
• Sundays Always Off
• Saturday Availability Required

Benefits

• Medical, dental, vision insurance
• 401k plan with company match
• Paid Time Off accrual
• Sundays off
• Closed for Thanksgiving day and Christmas day
• Employee discounts on purchasing and leasing cars
• Free and discounted gym membership plans
• Opportunities for career advancement within a Fortune 500 company

All your information will be kept confidential according to EEOC guidelines