Warm Middle School Front Office Specialist

Ivy Academy; Soddy-Daisy (TN); On-site; USD 17,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Ivy Academy in Soddy-Daisy, Tennessee is seeking a Middle School Receptionist to be the first point of contact for students, families and staff. The role begins with paid training in April 2027 and transitions to full duties for the 2027–28 school year in July 2027, following the HCDE calendar for a 10-month position.

The receptionist will greet visitors, handle phones and emails, manage check-in, attendance records, and support the office with scheduling and data entry, while maintaining

Qualifications

• Strong people skills and clear communication in person, by phone and in writing.
• Proficient with email, word processing and spreadsheets.
• Ability to manage multiple tasks and interruptions while maintaining accuracy.
• Experience in reception, customer service or office administration is a plus.
• Background check and fingerprinting will be completed.

Responsibilities

• Greet students, families, staff and visitors in a professional, friendly manner.
• Answer and route phone calls, emails and messages promptly.
• Manage visitor check-in and badge procedures per safety policies.
• Record daily attendance, tardies, early dismissals and absence calls.
• Coordinate with the nurse on student health visits and wellness checks.
• Receive, sort and distribute mail and items for students.
• Maintain records in the student information system.
• Support scheduling, filing, copying and data entry for office staff.
• Communicate announcements and reminders to families.
• Keep reception area clean, organized and welcoming.
• Follow emergency procedures and assist during drills and events.
• Handle confidential student and family information discreetly.

Skills

People skills

Phone & email handling

Organizational skills

Confidentiality

Background check readiness

Education

High school diploma or GED

Job description

Ivy Academy in Soddy-Daisy, Tennessee is seeking a Middle School Receptionist to be the first point of contact for students, families and staff. The role begins with paid training in April 2027 and transitions to full duties for the 2027–28 school year in July 2027, following the HCDE calendar for a 10-month position.

The receptionist will greet visitors, handle phones and emails, manage check-in, attendance records, and support the office with scheduling and data entry, while maintaining