Warm Front Desk Specialist: Admin & Scheduling

Bear Creek Memory Care; Molalla (OR); On-site; USD 23,000 - 26,000; Full time

Job summary

Bear Creek Memory Care in Molalla, OR is seeking a friendly receptionist to greet visitors, answer calls, manage mail, schedule meetings, and support daily operations. You’ll be the welcoming face of our local team and help keep the office running smoothly.

Ideal candidates have at least one year of receptionist or administrative experience, a high school diploma or GED, and strong communication, time-management, and organizational skills, with basic word processing ability.

Qualifications

• At least one year of receptionist or administrative assistant experience
• High school diploma, GED or equivalent
• Strong customer service, interpersonal, organizational, and time management skills

Responsibilities

• Greet every visitor and communicate any important information or directions at the front desk
• Manage incoming/outgoing mail and deliveries
• Schedule appointments and keep the business calendar accurate
• Answer phone calls and respond to emails, routing information to the appropriate people
• Ensure building security by enforcing sign-in procedures for visitors
• Assist with other administrative tasks such as data entry, copying, and filing

Skills

Phone handling

Customer service

Interpersonal skills

Organizational skills

Time management

Stress management

Basic computer skills

Education

High School Diploma or GED

Tools

Word processing

Job description

Bear Creek Memory Care in Molalla, OR is seeking a friendly receptionist to greet visitors, answer calls, manage mail, schedule meetings, and support daily operations. You’ll be the welcoming face of our local team and help keep the office running smoothly.

Ideal candidates have at least one year of receptionist or administrative experience, a high school diploma or GED, and strong communication, time-management, and organizational skills, with basic word processing ability.