Warehouse Operations Supervisor

NYC Department of Finance; New York (NY); Hybrid; USD 96,000 - 117,000; Full time

Job summary

NYC Department of Finance invites applications for the Warehouse Operations Supervisor within the Office of Operational Services. The role oversees the agency's centralized warehouse, print shop, and mailroom operations, ensuring efficient handling of inventory and shipments across locations.

Ideal candidates have six years in warehousing with a managerial component, strong Excel skills, and experience in print shop management.

Qualifications

• Six years of full‑time progressively responsible experience in warehousing operations, with at least 18 months in a managerial/admin capacity.
• Education or experience equivalent to the above managerial experience; college for experience substitutions allowed under policy.

Responsibilities

• Delegate work assignments to staff and ensure on-time completion.
• Organize warehouse inventory to keep supplies in designated areas.
• Verify incoming goods against receipt documents and ensure no damage.
• Coordinate with DOF contractors to maintain monthly delivery schedules.
• Assist with distribution of Parking, Moving, and Criminal Court Summonses as needed.
• Enter Passport requisitions and manage warehouse records requests.

Skills

Warehouse management

Excel

Print shop management

Tools

MS Office

ERMS system

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE ADMINISTRATIVE STORKEEPER CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Operational Services coordinates and directs all facilities-related operational support services for both public and privately leased properties agency-wide, including space planning, telecommunications, security, fire safety, health and safety, and fleet and transportation operations. The division also includes the agency warehouse, print shop, and mailroom operations.

The Warehouse and Customer Delivery Services unit manages the agency's centralized warehouse operations, print shop, inventory control and distribution of equipment and supplies across multiple locations. The unit is seeking an experienced and highly organized professional to serve as the Warehouse Operations Supervisor.

Responsibilities

• Delegate work assignments to the staff and assure completion of the task on or before the required scheduled due date. Oversee the preparation of goods for shipment to Agency Divisions to ensure delivery on time.
• Organizes warehouse inventory in a manner ensuring all supplies and materials are in their designated area.
• Ensure all incoming goods are not damaged or defective, and assured quantities are verified against receipt documents.
• Coordinate with DOF contractors and business units to ensure monthly deliveries are on schedule.
• Assist in the distribution of Parking Summonses to all authorized agencies (Parking Summonses, Moving Summonses and Criminal Court Summonses).
• Enter Passport requisitions into the system for warehouse and agency needs.
• Supervise tracking, filing and retrieval of agency records requests from divisions.
• Actively participate in and become subject matter experts on the new city-wide ERMS system being implemented by DORIS.
• Serve as Salvage Officer for Warehouse operations.
• Perform duties of the Deputy Director when out of office.
• Assist with organizing print requests, maintaining production supplies, and supporting daily print shop operations.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ADMINISTRATIVE STOREKEEPER - 10038

Minimum Qualifications

• Six years of full‑time progressively responsible experience in warehousing operations at least 18 months of which must have been in a managerial or administrative capacity requiring independent decision‑making concerning management or planning, allocation of resources and the scheduling and assignment of work; or
• Education and/or experience which is equivalent to "1" above. Education may be substituted for the general administrative experience (but not for the 18 months of managerial experience described above) at the rate of 1 year of college for 6 months of experience up to a maximum of 4 years of college for 2 years of experience.

Preferred Skills

• Warehouse and logistic operation management. - Inventory control and asset tracking. - Record management and document retention practice. - Proficiency in Microsoft Office, particularly Excel. - Print shop management. - Strong communication and customer service skills. - Ability to work independently and collaboratively in a team environment.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $106,179.00 – $106,179.00