Warehouse Office Administrator - Construction Projects

99 Ranch Market; New York (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Match

Paid Time Off

Job summary

99 Ranch Market is seeking an Office Administrator (construction) in Brooklyn, NY to oversee administrative tasks in the warehouse, manage inventory records, coordinate shipments, and support warehouse staff with daily operations.

You will work with contractors and suppliers, track schedules and budgets, prepare contracts and invoices, and help ensure compliance and quality across projects.

Qualifications

• High school diploma or equivalent is required.
• 1+ years of experience in warehouse operations or related fields preferred.
• Bilingual in English / Mandarin or English / Spanish is preferred.
• Strong organizational skills and attention to detail.
• Familiarity with warehouse management systems and inventory control software is preferred.
• Basic computer skills, including proficiency in Microsoft Office.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced and constantly changing environment.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Supports new store construction, remodels, renovations, and facility improvement projects from planning through completion.
• Coordinates with contractors, vendors, architects, engineers, landlords, store operations, and internal departments on project requirements and timelines.
• Tracks construction schedules, project milestones, inspections, punch-list items, and project closeout.
• Maintains project documentation, including contracts, proposals, purchase orders, change orders, invoices, permits, drawings, warranties, and insurance records.
• Assists with contractor/vendor bidding, proposal comparisons, and scope-of-work coordination.
• Tracks project costs, invoices, purchase orders, and change orders and follows up on discrepancies.
• Coordinates construction-related permits, inspections, utilities, equipment, fixtures, signage, refrigeration, HVAC, electrical, and plumbing work as needed.
• Maintains project trackers and provides updates on project progress, budgets, outstanding issues, and deadlines.
• Supports communication and issue resolution between contractors, vendors, stores, and internal teams.
• Provides general administrative and project coordination support and performs other related duties as assigned.
• Participation in regular inspections and audits to maintain quality standards.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Fast-paced environment

Work authorization US

Bilingual English/ Mandarin/ Spanish

Warehouse management experience

Education

High school diploma or equivalent

Job description

99 Ranch Market is seeking an Office Administrator (construction) in Brooklyn, NY to oversee administrative tasks in the warehouse, manage inventory records, coordinate shipments, and support warehouse staff with daily operations.

You will work with contractors and suppliers, track schedules and budgets, prepare contracts and invoices, and help ensure compliance and quality across projects.