Warehouse Front Desk & Admin Coordinator

Deugro (Scandinavia) Oy; Baytown (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

deugro (USA), Inc. in Baytown, TX is seeking a Warehouse Receptionist to provide administrative support to warehouse operations and serve as the first contact for visitors and callers.

You will help with documentation, inventory records, and front-desk activities with a focus on accuracy and efficiency. The role involves greeting visitors, handling calls, data entry for shipment receipts, maintaining logs, and coordinating office supplies and IT setup.

Qualifications

• High School diploma or GED; 2–3 years of relevant freight forwarding experience preferred.
• Experience across sea, air, and road transportation logistics preferred.
• Excellent communication and organizational skills are required.

Responsibilities

• Greet and direct all visitors, vendors, and drivers in a professional and courteous manner.
• Answer and route incoming calls promptly, taking messages as needed.
• Maintain a clean and organized front desk and reception area.
• Receive, sort, and distribute incoming mail and packages.
• Monitor and manage visitor logs and ensure all guests comply with safety procedures.
• Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing.
• Maintain and update shipping, receiving, and inventory control logs.
• Assist with generating shipping labels, bills of lading, and other required paperwork.
• Coordinate office supply orders and maintain stock of administrative materials.
• Support warehouse team with filing, reporting, and recordkeeping tasks.
• Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts.
• Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs.
• Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment.
• Liaise with vendors and service providers for facility-related needs or repairs.
• Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments.
• Schedule dock appointments for incoming and outgoing freight.
• Monitor inventory and assist with cycle counts and reconciliation as needed.
• Help track and resolve discrepancies in shipping or receiving documentation.

Skills

Communication

Organization

Attention to detail

Teamwork

MS Office

Customer focus

Freight knowledge

Education

High School diploma or GED

Tools

Microsoft Office

Logistics software

Job description

deugro (USA), Inc. in Baytown, TX is seeking a Warehouse Receptionist to provide administrative support to warehouse operations and serve as the first contact for visitors and callers.

You will help with documentation, inventory records, and front-desk activities with a focus on accuracy and efficiency. The role involves greeting visitors, handling calls, data entry for shipment receipts, maintaining logs, and coordinating office supplies and IT setup.