Warehouse Receptionist

Deugro (Scandinavia) Oy; Baytown (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

deugro (USA), Inc. in Baytown, TX is seeking a Warehouse Receptionist to provide administrative support to warehouse operations and serve as the first contact for visitors and callers.

You will help with documentation, inventory records, and front-desk activities with a focus on accuracy and efficiency. The role involves greeting visitors, handling calls, data entry for shipment receipts, maintaining logs, and coordinating office supplies and IT setup.

Qualifications

• High School diploma or GED; 2–3 years of relevant freight forwarding experience preferred.
• Experience across sea, air, and road transportation logistics preferred.
• Excellent communication and organizational skills are required.

Responsibilities

• Greet and direct all visitors, vendors, and drivers in a professional and courteous manner.
• Answer and route incoming calls promptly, taking messages as needed.
• Maintain a clean and organized front desk and reception area.
• Receive, sort, and distribute incoming mail and packages.
• Monitor and manage visitor logs and ensure all guests comply with safety procedures.
• Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing.
• Maintain and update shipping, receiving, and inventory control logs.
• Assist with generating shipping labels, bills of lading, and other required paperwork.
• Coordinate office supply orders and maintain stock of administrative materials.
• Support warehouse team with filing, reporting, and recordkeeping tasks.
• Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts.
• Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs.
• Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment.
• Liaise with vendors and service providers for facility-related needs or repairs.
• Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments.
• Schedule dock appointments for incoming and outgoing freight.
• Monitor inventory and assist with cycle counts and reconciliation as needed.
• Help track and resolve discrepancies in shipping or receiving documentation.

Skills

Communication

Organization

Attention to detail

Teamwork

MS Office

Customer focus

Freight knowledge

Education

High School diploma or GED

Tools

Microsoft Office

Logistics software

Job description

deugrowas founded in Frankfurt am Main and is the first company of the deugro group, where is has its focus on global project freight forwarding. Every day the industryand deugro face the challenges of the logistics industry and our employees usetheir expertise to ensure large cargo is transported safely, effectively, andefficiently, through innovative and creative logistical solutions.

Become a part of our talented deugro team, as we look for a Warehouse Receptionist inBaytown, Texas.

Key Responsibilities

The Warehouse Receptionist / Administrator is responsible for providing administrative support to the warehouse operations team while also serving as the first point of contact for visitors and callers. This dual-role position ensures the smooth flow of warehouse documentation, inventory records, and front-desk activities with a focus on professionalism, accuracy, and efficiency.

Supervisory Responsibilities

This position does not supervise staff but works cross-functionally with internal teams, clients, and external vendors.

Essential Responsibilities

Reception Duties

• Greet and direct all visitors, vendors, and drivers in a professional and courteous manner.
• Answer and route incoming calls promptly, taking messages as needed.
• Maintain a clean and organized front desk and reception area.
• Receive, sort, and distribute incoming mail and packages.
• Monitor and manage visitor logs and ensure all guests comply with safety procedures.

Administrative Duties

• Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing.
• Maintain and update shipping, receiving, and inventory control logs.
• Assist with generating shipping labels, bills of lading, and other required paperwork.
• Coordinate office supply orders and maintain stock of administrative materials.
• Support warehouse team with filing, reporting, and recordkeeping tasks.
• Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts.
• Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs.
• Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment.
• Liaise with vendors and service providers for facility-related needs or repairs.

Warehouse Coordination

• Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments.
• Schedule dock appointments for incoming and outgoing freight.
• Monitor inventory and assist with cycle counts and reconciliation as needed.
• Help track and resolve discrepancies in shipping or receiving documentation.

Skills, Knowledge, and Expertise

• Excellent communication and organizational skills.
• Attention to detail and ability to prioritize.
• Strong team player with a proactive mindset.
• Computer literacy with Microsoft Office and logistics systems.
• Customer-focused and performance-driven.
• Knowledge of compliance and freight forwarding best practices.

Minimum Education Qualifications

High School diploma or GED and at least 2–3 years of relevant freight forwarding experience. Experience across sea, air, and road transportation logistics preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up-to 25 pounds for files, computer printouts on occasion.

What makes us the ideal choice

A family-owned company established in 1924, has evolved into a leading globalspecialist in project freight forwarding. Our expertise spans various cargotypes including break bulk, out of gauge, dangerous goods, and oversizedshipments. Complementing our core services are affiliated entities specializingin transport engineering solutions, global ocean transportation, andspecialized transportation assets.

Wetake pride in our commitment to employees, offering opportunities for long-termcareer growth, hybrid work arrangements, and flexible scheduling options.

Weeagerly seek candidates who possess enthusiasm, passion, and innovativethinking, valuing their ability to translate ideas into action throughdedication rather than solely relying on their resume or career history.

Contact

deugro (USA), Inc.
William Barrett
2828 FM 1405, Baytown, TX 77523 USA

www.deugro.com