Warehouse Administrator

Test of Time Plumbing, Heating, Air & Electrical; Marlborough (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Long-Term Disability Insurance

Life Insurance $50,000

Aflac Accident Insurance Available

401(k) with 5% match

Birthday Bonus

Paid Vacation: 2 Weeks Year 1, 3 Weeks

4 Weeks after 5 Years

Sick Time 40 hours annually

Bereavement Leave 3 days

Job summary

Test of Time Plumbing Heating Air & Electrical is hiring a Warehouse Administrator to support our HVAC, plumbing, and electrical operations in Marlborough, MA. This role balances administrative duties with hands-on inventory and fleet management to ensure materials arrive on time and field teams stay supplied.

The ideal candidate has at least 2 years of office experience, HVAC or plumbing familiarity, strong organizational skills, and solid computer abilities.

Qualifications

• Minimum 2 years of administrative or office experience.
• Prior HVAC and/or plumbing experience required.
• Strong organizational skills and attention to detail.
• Advanced computer proficiency and data entry skills.
• Ability to manage multiple priorities simultaneously.
• Strong problem-solving and follow-through skills.
• Valid driver's license and insurable driving record.
• High school diploma or equivalent.
• Excellent time management and prioritization abilities.

Responsibilities

• Enter and manage purchase orders daily.
• Process material requisitions from field personnel.
• Assist with inventory ordering and stock replenishment.
• Research parts, equipment availability, and vendor information.
• Maintain accurate inventory records and documentation.
• Organize and track incoming shipments and warehouse materials.
• Maintain vehicle maintenance schedules and records.
• Track vehicle registrations and renewals.
• Manage vehicle keys and related documentation.
• Assist with GPS tracking system administration.
• Assign and track company tools and equipment.
• Maintain accurate asset records and inventories.
• Serve as the primary point of contact for warehouse phone calls.
• Support technicians and managers with inventory and warehouse requests.
• Process paperwork, permits, and administrative documentation.
• Coordinate occasional deliveries, pickups, and errands.
• Support various operational projects as assigned.
• Help maintain a clean, organized, and efficient warehouse.
• Organize and put away inventory and materials.
• Assist with parts distribution to technicians.
• Support daily warehouse operations and workflow.

Skills

Administrative experience

HVAC experience

Organizational skills

Data entry skills

Multitasking

Problem-solving

Driver's license

Time management

Education

High school diploma

Tools

ServiceTitan

Job description

At Test of Time Plumbing Heating Air & Electrical, we know our technicians can only be successful when they have the right materials, equipment, and support behind them. Since 1976, we've built a reputation throughout the Greater Boston and Metro West areas for honesty, professionalism, and exceptional customer service.

We are currently seeking a highly organized, detail-oriented Warehouse Administrator to support our HVAC, Plumbing, and Electrical operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in ensuring nothing falls through the cracks.

Pay

$20-25/hour, depending on experience

Benefits Include

• Medical, Dental & Vision Insurance (50% employer-paid for employee coverage)
• Company-paid Long-Term Disability Insurance
• Company-paid $50,000 Life Insurance
• Aflac Accident Insurance Available
• 401(k) with 5% company match after 6 months
• Birthday Bonus (equivalent to 8 hours of pay)
• Paid Vacation:
  • 2 Weeks during Year 1
  • 3 Weeks after Year 1
  • 4 Weeks after 5 Years
• 40 Hours of Sick Time annually for full-time employees
• 3 Days Bereavement Leave

Hours

Monday - Friday; 7:00 a.m. - 3:30 p.m.

What You'll Do

As the Warehouse Administrator, you'll serve as a critical link between our office, warehouse, and field teams by helping manage inventory, fleet records, purchasing, and administrative processes.

Inventory & Purchasing

• Enter and manage purchase orders daily
• Process material requisitions from field personnel
• Assist with inventory ordering and stock replenishment
• Research parts, equipment availability, and vendor information
• Maintain accurate inventory records and documentation
• Organize and track incoming shipments and warehouse materials

Fleet & Asset Management

• Maintain vehicle maintenance schedules and records
• Track vehicle registrations and renewals
• Manage vehicle keys and related documentation
• Assist with GPS tracking system administration
• Assign and track company tools and equipment
• Maintain accurate asset records and inventories

Administrative Support

• Serve as the primary point of contact for warehouse phone calls
• Support technicians and managers with inventory and warehouse requests
• Process paperwork, permits, and administrative documentation
• Coordinate occasional deliveries, pickups, and errands
• Support various operational projects as assigned

Warehouse Operations

• Help maintain a clean, organized, and efficient warehouse
• Organize and put away inventory and materials
• Assist with parts distribution to technicians
• Support daily warehouse operations and workflow

What We're Looking For

Required Qualifications

• Minimum 2 years of administrative or office experience
• Prior HVAC and/or plumbing experience required
• Strong organizational skills and attention to detail
• Advanced computer proficiency and data entry skills
• Ability to manage multiple priorities simultaneously
• Strong problem-solving and follow-through skills
• Valid driver's license and insurable driving record
• High school diploma or equivalent
• Excellent time management and prioritization abilities

Preferred Qualifications

• Experience using ServiceTitan software
• Experience working with inventory, purchasing, or warehouse-related processes
• Strong customer service and communication skills
• Comfortable interacting with field employees, vendors, and customers
• Positive attitude and team-oriented mindset