Ward 1 Executive Assistant & Community Liaison

City of Cleveland; Brookville (OH); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

City of Cleveland seeks an Executive Assistant for Ward 1 to manage the Councilmember’s schedule, coordinate meetings, and engage with residents and stakeholders. The role requires strong organizational skills and discretion in handling confidential information.

You will support office operations, prepare materials, and assist with grant research and correspondence. Some work at Cleveland City Hall may be required, with evening events as needed.

Qualifications

• Bachelor's degree from an accredited four-year college or university in Business Administration, Public Administration, or a closely related field.
• Four years of full-time paid experience in office administration, executive administrative support, or a related role in government or private industry.

Responsabilités

• Manage the Councilmember's daily schedule and office operations, including appointments, meetings, telephone calls, correspondence, mail, records, office supplies, travel arrangements, expense reports, and other administrative matters.
• Serve as a primary contact for Ward 1 residents by responding to calls, emails, and requests for assistance; documenting constituent concerns; referring issues to the appropriate City department or agency; and following up on matters as needed.
• Work directly within Ward 1 to maintain relationships with residents, block clubs, community organizations, businesses, and neighborhood stakeholders and keep the Councilmember informed of concerns and issues affecting the Ward.
• Coordinate and attend Ward 1 meetings, community events, and neighborhood activities, including scheduling locations, preparing meeting materials, communicating with participants, taking notes when needed, and following up on action items.
• Communicate with City departments and outside agencies regarding constituent concerns involving City services, neighborhood conditions, and community projects.
• Research issues affecting Ward 1 and gather information requested by the Councilmember and assist with preparing letters, memoranda, reports, presentations, and other correspondence.
• Assist with Ward 1 projects by coordinating with residents, City departments, community organizations, and other partners; maintaining project information; and tracking assignments and deadlines.
• Maintain organized records for constituent matters, correspondence, projects, meetings, financial documentation, and other Council office business.

Connaissances

Microsoft Office proficiency

Grant research & writing

Constituent services

Effective communication

Confidentiality & discretion

Organization & multitasking

Public/government knowledge

Formation

Bachelor's degree in Business Administration, Public Administration, or related field

Outils

Driver's license

Description du poste

City of Cleveland seeks an Executive Assistant for Ward 1 to manage the Councilmember’s schedule, coordinate meetings, and engage with residents and stakeholders. The role requires strong organizational skills and discretion in handling confidential information.

You will support office operations, prepare materials, and assist with grant research and correspondence. Some work at Cleveland City Hall may be required, with evening events as needed.