Executive Office & Operations Manager

City of Cleveland; Cleveland (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

City of Cleveland seeks an Executive Office Manager to oversee the Office of the Mayor’s administrative and operational functions, including budget and financial administration, payroll coordination, purchasing, and internal services.

The role requires handling confidential information, coordinating with Finance and HR, maintaining accurate records, and ensuring timely, compliant office operations in a fast-paced environment.

Qualifications

• Experience handling confidential information and exercising sound judgment.
• Experience maintaining accurate financial, payroll, or personnel records and following established procedures and internal controls.
• Ability to work independently, anticipate administrative needs, and coordinate with multiple departments.
• Excellent verbal and written communication skills.
• Excellent time management and organizational skills with attention to detail.

Responsibilities

• Oversees day-to-day administrative operations of the Office of the Mayor, including office readiness, meeting room management, security and hospitality coordination, supplies, equipment, and vendor relationships.
• Coordinates the financial processes of the Office of the Mayor in coordination with the City’s Finance department, including budget prep, purchasing, invoicing, and expense monitoring.
• Serves as custodian of designated office funds and purchasing instruments, maintaining documentation and reconciling records with city controls.
• Coordinates payroll and human resources processes in collaboration with the City’s HR department, including onboarding/offboarding and HR tasks.
• Schedules meetings and events for the Mayor and supports engagement in Citywide initiatives and campaigns.

Skills

Confidentiality & judgment

Financial/payroll records

Independent work

Verbal & written communication

Time management

MS Office Suite

Education

High school diploma

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

SharePoint

Job description

City of Cleveland seeks an Executive Office Manager to oversee the Office of the Mayor’s administrative and operational functions, including budget and financial administration, payroll coordination, purchasing, and internal services.

The role requires handling confidential information, coordinating with Finance and HR, maintaining accurate records, and ensuring timely, compliant office operations in a fast-paced environment.