City Hall Executive Office Manager and Operations Lead

City-of-Cleveland,-Oh; Cleveland (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

The City of Cleveland seeks an Executive Office Manager to oversee administrative and operational functions for the Office of the Mayor. You will manage office readiness, budgeting, payroll, HR coordination, purchasing, and vendor relationships in a fast-paced municipal setting.

You will work with the Director of Executive Operations and Scheduling and collaborate with Finance and HR to ensure compliant processes and accurate financial records for a ~ $4 million office budget.

Qualifications

• Experience handling confidential information and exercising sound judgment.
• Experience maintaining financial, payroll, or personnel records and following internal controls.
• Ability to work independently and coordinate with multiple departments.
• Excellent verbal and written communication skills.
• Strong prioritization and organizational skills with attention to detail.

Responsibilities

• Oversee day-to-day administrative operations of the Office of the Mayor, including office readiness and vendor relationships.
• Coordinate preparation and tracking of proclamations, commendations, and condolence communications; manage budget and purchasing with Finance.
• Administer payroll and HR processes in collaboration with HR; onboarding/offboarding and deadlines.
• Order materials from City Print Shop and schedule meetings/events for the Mayor.
• Participate in Citywide initiatives and employee engagement activities.

Skills

Confidential handling

Finance/payroll records

Independent coordination

Verbal & written comms

Time management

Organizational skills

Attention to detail

Stress management

Education

High school diploma

Bachelor’s degree in business administration or related field (preferred)

Tools

MS Office & SharePoint

Job description

The City of Cleveland seeks an Executive Office Manager to oversee administrative and operational functions for the Office of the Mayor. You will manage office readiness, budgeting, payroll, HR coordination, purchasing, and vendor relationships in a fast-paced municipal setting.

You will work with the Director of Executive Operations and Scheduling and collaborate with Finance and HR to ensure compliant processes and accurate financial records for a ~ $4 million office budget.