Executive Office Manager: Budget, HR & Operations

City of Cleveland; Ohio; On-site; USD 60,000 - 90,000; Full time

Job summary

City of Cleveland seeks an Executive Office Manager to oversee the Mayor's Office administrative and operational functions, including budget and financial administration, payroll and HR coordination, purchasing, and administrative services.

Collaborate with the Director of Executive Operations and Scheduling and with Finance and HR, maintain records, manage vendor relationships, and ensure compliance with City policies in a fast-paced environment.

Qualifications

• High school diploma required; bachelor's degree preferred.
• Five or more years of related experience supporting high-level executives or public officials in an administrative role.

Responsibilities

• Oversees day-to-day administrative operations of the Mayor's Office, including office readiness, meeting room management, security and hospitality coordination, supplies, equipment, and vendor relationships.
• Manages the administrative and financial processes of the Office of the Mayor in coordination with the City’s Finance department, including budget preparation and tracking, purchasing and requisitions, invoice processing, expense monitoring, vendor and contract administration, and maintenance of accurate financial records.
• Coordinates payroll and human resources processes in collaboration with the City’s Human Resources department, including payroll processing, HR system maintenance, onboarding and offboarding, and required administrative tasks.
• Orders and processes materials from City Print Shop including cards, letterhead, and business cards.
• Schedule meetings and events on behalf of the Mayor in the absence of the Mayor’s Director of Executive Operations and Scheduling.

Skills

Office admin

Budget management

HR coordination

Payroll knowledge

Communication skills

Confidential info handling

Microsoft Office

SharePoint

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

SharePoint

Job description

City of Cleveland seeks an Executive Office Manager to oversee the Mayor's Office administrative and operational functions, including budget and financial administration, payroll and HR coordination, purchasing, and administrative services.

Collaborate with the Director of Executive Operations and Scheduling and with Finance and HR, maintain records, manage vendor relationships, and ensure compliance with City policies in a fast-paced environment.