VPC Operations & Admin Analyst

Mercedes-Benz USA; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Mitarbeiterhandy möglich

Mitarbeiter Events

Gesundheitsmaßnahmen

Betriebliche Altersversorgung

Mobilitätsangebote

Flexible Arbeitszeit möglich

Mitarbeiterrabatte möglich

Coaching

Mitarbeiterbeteiligung möglich

Parkplatz

Job summary

Mercedes-Benz USA in Baltimore is seeking a Senior Analyst, VPC Admin to own core administrative processes, including purchase requisitions, invoices submission/payments, timekeeping and PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

The role requires a Bachelor's degree and 2+ years in admin/finance support; ERP experience

Qualifications

• Bachelor’s Degree or equivalent experience.
• 2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience.
• Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems.
• Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred.

Responsibilities

• Administrative & Site Coordination (30%): Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control.
• Prepare routine site communications, notices, and daily/weekly reports.
• Coordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks.
• Purchase Requisitions, Invoice Processing & Budget Support (40%): Create and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing.
• Track PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions.
• Partner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation.
• Track the facility budget, including PO commitments, recurring services, and monthly spend against plan.
• Prepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts.
• Support month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts.
• Timekeeping, PTO & HR Coordination (30%): Manage employee clocked time (regular, OT, shift premiums) and time-off requests.
• Perform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs.
• Coordinate HR-related activities onsite: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates.

Skills

Microsoft 365

Attention to detail

Communication skills

Confidentiality

Education

Bachelor’s Degree or equivalent experience

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Mercedes-Benz USA in Baltimore is seeking a Senior Analyst, VPC Admin to own core administrative processes, including purchase requisitions, invoices submission/payments, timekeeping and PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

The role requires a Bachelor's degree and 2+ years in admin/finance support; ERP experience