Senior Analyst, VPC Administrator - Baltimore

Mercedes-Benz Vans USA

Baltimore (MD)

On-site

USD 65,000 - 90,000

Full time

3 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Mitarbeiterhandy möglich

Mitarbeiter Events

Gesundheitsmaßnahmen

Betriebliche Altersversorgung

Mobilitätsangebote

Flexible Arbeitszeit möglich

Mitarbeiterrabatte möglich

Coaching

Mitarbeiterbeteiligung möglich

Parkplatz

Job summary

Mercedes-Benz USA, headquartered in Atlanta, GA, is seeking a Senior Analyst, VPC Admin to own core administrative processes at the Vehicle Processing Center. The role covers purchase requisitions, invoice submission and payment, timekeeping & PTO coordination, HR support, and facilities budget tracking, acting as a key partner to operations leadership for accuracy, compliance, and smooth daily function.

You will manage site coordination, PRs/POs lifecycle, budget summaries, accruals, HR

Qualifications

2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience.
Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems.
Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred

Responsibilities

Administrative & Site Coordination (30%): Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control.
Purchase Requisitions, Invoice Processing & Budget Support (40%): Create and submit purchase requisitions, track through full cycle, reconcile discrepancies, and maintain vendor documentation.
Timekeeping, PTO & HR Coordination (30%): Manage employee clocked time, time-off requests, YTD validation, onboarding/offboarding logistics, badge/access setup, and HR records.

Skills

Attention to detail

Communication

Organizational skills

Confidentiality

Education

Bachelor’s Degree or equivalent experience

Tools

SAP

Oracle

Microsoft Dynamics

Microsoft 365

Job description

About Us

Mercedes-Benz USA, headquartered in Atlanta, GA is one of Fortune's 100 Best Companies to Work For. Mercedes-Benz is USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. Our products and employees reflect this dedication. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Aufgaben

Job Overview

The Senior Analyst, VPC Admin supports day-to-day operations at the Vehicle Processing Center (VPC) by owning core administrative processes: purchase requisitions, invoices submission/payment, timekeeping & PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

Responsibilities

Administrative & Site Coordination (30%)

Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control

Prepare routine site communications, notices, and daily/weekly reports

Coordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks

Purchase Requisitions, Invoice Processing & Budget Support (40%)

Create and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing

Track PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions

Partner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation

Track the facility budget, including PO commitments, recurring services, and monthly spend against plan

Prepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts

Support month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts

Timekeeping, PTO & HR Coordination (30%)

Manage employee clocked time (regular, OT, shift premiums) and time-off requests

Perform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs

Coordinate HR-related activities onsite: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates

Qualifikationen

Qualifications

Education

Bachelor’s Degree or equivalent experience

Experience

2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience

Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems

Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred

Skills

Proficiency in Microsoft 365 (Excel, Outlook, Teams, PowerPoint)

Strong organizational, analytical, and prioritization skills with excellent attention to detail

Ability to work with sensitive information and maintain strict confidentiality

Strong communication skills and the ability to support a multi-level workforce

Additional Information

Special knowledge

Understanding of PR/PO workflows, basic accruals, and vendor payment processing

Familiarity with budget tracking, variance analysis, and reporting

Key Competencies

Accuracy & Detail Orientation

Problem Solving & Initiative

Stakeholder Support & Service Mindset

Confidentiality & Professional Integrity

Strong Financial/Administrative Discipline

EEO Statement

Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.

Benefits