Senior Analyst, VPC Administrator - Baltimore

Daimler Trucks North America LLC; Baltimore, Northern (MD, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Mercedes-Benz USA, LLC in Baltimore, MD seeks a Senior Analyst, VPC Admin to own key administrative processes at the Vehicle Processing Center. Responsibilities include purchase requisitions, invoice submission/payment, timekeeping coordination, HR support, and facilities budget tracking to ensure accuracy and compliance.

The role partners with operations leadership to maintain smooth daily function and ensure timely payroll and reporting across the site.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations.
• Experience with ERP systems (SAP, Oracle, MS Dynamics).

Responsibilities

• Serve as first point of contact for general administrative needs and document control.
• Coordinate badge access, reports, and site communications.
• Track PR/PO cycles and assist with budget summaries and accruals.
• Manage employee timekeeping, payroll cutoffs, and HR activities onsite.

Skills

Microsoft 365 proficiency

Strong organizational skills

Confidentiality

Effective communication

Education

Bachelor’s degree or equivalent experience

Tools

ERP systems (SAP/Oracle/MS Dynamics)

Job description

Job Description - Senior Analyst, VPC Administrator - Baltimore (MER00047FJ)

Description

About Us

Mercedes-Benz USA, headquartered in Atlanta, GA is one of Fortune's 100 Best Companies to Work For. Mercedes-Benz is USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. Our products and employees reflect this dedication. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview

The Senior Analyst, VPC Admin supports day-to-day operations at the Vehicle Processing Center (VPC) by owning core administrative processes: purchase requisitions, invoices submission/payment, timekeeping & PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

Responsibilities

Administrative & Site Coordination (30%)

• Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control
• Prepare routine site communications, notices, and daily/weekly reports
• Coordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks

Purchase Requisitions, Invoice Processing & Budget Support (40%)

• Create and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing
• Track PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions
• Partner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation
• Track the facility budget, including PO commitments, recurring services, and monthly spend against plan
• Prepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts
• Support month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts
• Manage employee clocked time (regular, OT, shift premiums) and time-off requests
• Perform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs
• Coordinate HR-related activities onsite: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates

Qualifications

Education

Bachelor’s Degree or equivalent experience

Experience

2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience

Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems

Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred

Skills

• Proficiency in Microsoft 365 (Excel, Outlook, Teams, PowerPoint)
• Strong organizational, analytical, and prioritization skills with excellent attention to detail
• Ability to work with sensitive information and maintain strict confidentiality
• Strong communication skills and the ability to support a multi-level workforce

Additional Information

Special knowledge

• Understanding of PR/PO workflows, basic accruals, and vendor payment processing
• Familiarity with budget tracking, variance analysis, and reporting
• Problem Solving & Initiative
• Stakeholder Support & Service Mindset
• Confidentiality & Professional Integrity

EEO Statement

Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.

Organization

Mercedes-Benz USA, LLC

Primary Location

United States of America-Maryland-Baltimore

Work Locations

3100 Childs Street 3100 Childs St Baltimore 21226