Senior Analyst, VPC Administrator - Baltimore

Daimler AG; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Mercedes-Benz USA in Atlanta, GA seeks a Senior Analyst, VPC Admin to manage administrative processes at the Vehicle Processing Center. You will handle purchase requisitions, invoicing, timekeeping, PTO coordination, HR support, and facilities budget tracking to ensure accuracy and compliance.

Responsibilities include site coordination, badge access, procurement cycles, and monthly budget summaries, with collaboration across AP, Procurement and site leadership.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience.
• Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems.
• Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred.

Responsibilities

• Administrative & Site Coordination (30%): serve as first point of contact for general admin needs, including supplies, meeting coordination, visitor management, and document control.
• Purchase Requisitions, Invoice Processing & Budget Support (40%): create and submit PRs, track through full cycle, reconcile discrepancies, and track facility budget.
• Timekeeping, PTO & HR Coordination (30%): manage time and PTO, audit exceptions, coordinate onboarding/offboarding, and HR activities onsite.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

ERP systems

Education

Bachelor’s Degree

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Aufgaben

About Us

Mercedes-Benz USA, headquartered in Atlanta, GA is one of Fortune's 100 Best Companies to Work For. Mercedes-Benz is USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. Our products and employees reflect this dedication. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview

The Senior Analyst, VPC Admin supports day-to-day operations at the Vehicle Processing Center (VPC) by owning core administrative processes: purchase requisitions, invoices submission/payment, timekeeping & PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

Responsibilities

Administrative & Site Coordination (30%)

• Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control
• Prepare routine site communications, notices, and daily/weekly reports
• Coordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks

Purchase Requisitions, Invoice Processing & Budget Support (40%)

• Create and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing
• Track PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions
• Partner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation
• Track the facility budget, including PO commitments, recurring services, and monthly spend against plan
• Prepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts
• Support month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts

Timekeeping, PTO & HR Coordination (30%)

• Manage employee clocked time (regular, OT, shift premiums) and time-off requests
• Perform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs
• Coordinate HR-related activities onsite: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates
  

Qualifikationen

Qualifications

Education
Bachelor’s Degree or equivalent experience

Experience

• 2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience

• Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems

• Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred

Skills

• Proficiency in Microsoft 365 (Excel, Outlook, Teams, PowerPoint)
• Strong organizational, analytical, and prioritization skills with excellent attention to detail
• Ability to work with sensitive information and maintain strict confidentiality
• Strong communication skills and the ability to support a multi-level workforce

Additional Information

Special knowledge

• Understanding of PR/PO workflows, basic accruals, and vendor payment processing
• Familiarity with budget tracking, variance analysis, and reporting
  

Key Competencies

• Accuracy & Detail Orientation
• Problem Solving & Initiative
• Stakeholder Support & Service Mindset
• Confidentiality & Professional Integrity
• Strong Financial/Administrative Discipline

EEO Statement

Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.