VMS Program Analyst

ITCO Solutions, Inc.; Santa Clara (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

ITCO Solutions, Inc. seeks a VMS Program Analyst (Beeline) to support administration and ongoing management of a contingent workforce program in Santa Clara, CA.

You will maintain accurate workforce data, monitor VMS activity, perform data quality reviews, and develop reports for stakeholders. The ideal candidate has Beeline experience, strong Excel and analytical skills, and the ability to work across HR, Procurement, Legal, and other business functions.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3+ years of experience in VMS, contingent workforce, workforce operations, HR operations, procurement operations, or a related analytical function.
• Hands-on experience with a VMS platform; Beeline experience is strongly preferred.
• Advanced Microsoft Excel skills, including data analysis, reporting, formulas, and data validation.
• Experience working with large or complex datasets.
• Strong analytical and problem-solving abilities.
• Experience identifying data quality issues and coordinating their resolution.
• Ability to work with cross-functional teams, including HR, Procurement, Legal, Finance, and business stakeholders.
• Strong attention to detail and ability to manage compliance-related information. Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Review and validate contingent workforce data across multiple systems.
• Perform routine audits to identify data inconsistencies, missing information, and compliance issues.
• Develop recurring and ad hoc reports for operational and management teams.
• Analyze workforce data to identify trends, exceptions, and opportunities for process improvement.
• Use advanced Excel and reporting/visualization tools to organize and present data effectively.
• Translate analytical findings into clear recommendations for both technical and non-technical stakeholders.
• Support daily administration of the VMS and related workforce processes.
• Monitor transactions, approvals, worker records, and other system activity.
• Investigate and resolve system or data issues from a business-process perspective.
• Coordinate with internal teams and external partners to correct data and process discrepancies.
• Maintain recurring operational reports and assist with program metrics.
• Support system enhancements, testing, process changes, and other contingent workforce initiatives.

Skills

Excel

Data analysis

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Beeline

Job description

We are seeking a VMS Program Analyst (Beeline) to support the administration and ongoing management of a contingent workforce program. This position will be responsible for maintaining accurate workforce data, monitoring vendor management system activity, performing data quality and compliance reviews, and developing reports for business stakeholders.

The ideal candidate has experience supporting a Vendor Management System (VMS), strong Excel and analytical capabilities, and the ability to work across HR, Procurement, Legal, and other business functions.

Key Responsibilities

Data & Reporting

• Review and validate contingent workforce data across multiple systems.
• Perform routine audits to identify data inconsistencies, missing information, and compliance issues.
• Develop recurring and ad hoc reports for operational and management teams.
• Analyze workforce data to identify trends, exceptions, and opportunities for process improvement.
• Use advanced Excel and reporting/visualization tools to organize and present data effectively.
• Translate analytical findings into clear recommendations for both technical and non-technical stakeholders.

VMS Administration

• Support daily administration of the VMS and related workforce processes.
• Monitor transactions, approvals, worker records, and other system activity.
• Investigate and resolve system or data issues from a business-process perspective.
• Coordinate with internal teams and external partners to correct data and process discrepancies.
• Maintain recurring operational reports and assist with program metrics.
• Support system enhancements, testing, process changes, and other contingent workforce initiatives.

Required Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3+ years of experience in VMS, contingent workforce, workforce operations, HR operations, procurement operations, or a related analytical function.
• Hands-on experience with a VMS platform; Beeline experience is strongly preferred.
• Advanced Microsoft Excel skills, including data analysis, reporting, formulas, and data validation.
• Experience working with large or complex datasets.
• Strong analytical and problem-solving abilities.
• Experience identifying data quality issues and coordinating their resolution.
• Ability to work with cross-functional teams, including HR, Procurement, Legal, Finance, and business stakeholders.
• Strong attention to detail and ability to manage compliance-related information.Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

• Experience with Workday or other HR/workforce management platforms.
• Experience with Power BI or similar business intelligence/reporting tools.
• Experience supporting process improvement, automation, or system optimization initiatives.
• Ability to gather business requirements and translate them into practical system or process solutions.
• Experience working with distributed or offshore teams.
• Prior experience supporting a large-scale contingent workforce program.
• Strong presentation and stakeholder-management skills.

Screening Requirement

Candidates selected for the position will be required to complete standard employment/background screening and provide acceptable documentation verifying identity and work authorization.