Contingent worker Program Admin

Horizontal Talent; Foster City (CA); On-site; USD 30,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement

Job summary

Horizontal Talent is seeking an HR Operations Coordinator to manage contingent worker records, onboarding, and vendor communications in a fast-paced environment. You will coordinate day-one readiness, offboarding, timesheet tracking, and billing support while maintaining accurate rosters and documentation.

Qualifications include 2+ years in HR operations, experience with a VMS/HRIS (Beeline, Workday, Fieldglass), and strong organizational and communication skills.

Qualifications

• 2+ years of experience in HR operations, staffing or recruiting operations, or program coordination.
• Hands-on experience with a VMS or HRIS such as Beeline, Workday, Fieldglass, or a similar platform.
• Strong organizational skills and excellent attention to detail.
• Ability to manage sensitive and time-critical information with accuracy and discretion.
• Clear written and verbal communication skills with the ability to work well across teams.
• Strong prioritization and multitasking skills in a fast-paced environment.
• Customer service mindset and a proactive approach to solving problems.

Responsibilities

• Manage contingent worker lifecycle activities in the vendor management system, including record creation, work orders, onboarding, offboarding, extensions, assignment updates, and profile changes.
• Coordinate day-one readiness for new contractors, including access requests, equipment, badge support, and manager communications.
• Run offboarding checklists and help confirm access removal on final workdays.
• Support contractor onboarding activities, including session logistics, materials distribution, and coordination with the onboarding team.
• Assist with finance and billing operations by tracking timesheets, resolving approval and invoice issues, and flagging coding discrepancies.
• Help maintain accurate rosters across systems and support monthly program reporting.
• Keep program documentation organized and current, including shared drives, knowledge resources, intake forms, and templates.
• Support program communications through inbox management, group distribution lists, announcements, recap posts, and channel upkeep.
• Assist with vendor management administration, including gathering monthly metrics, scheduling business reviews, and tracking follow-up items.

Skills

HR operations

VMS/HRIS experience

Organizational skills

Attention to detail

Communication

Time management

Problem solving

Tools

Beeline

Workday

Fieldglass

Job description

Join a dynamic contingent workforce program and play a key role in keeping day-to-day operations running smoothly. This coordination-focused role offers the chance to support worker onboarding, offboarding, system records, vendor administration, and cross-functional communication in a fast-paced environment.

Responsibilities

• Manage contingent worker lifecycle activities in the vendor management system, including record creation, work orders, onboarding, offboarding, extensions, assignment updates, and profile changes.
• Coordinate day-one readiness for new contractors, including access requests, equipment, badge support, and manager communications.
• Run offboarding checklists and help confirm access removal on final workdays.
• Support contractor onboarding activities, including session logistics, materials distribution, and coordination with the onboarding team.
• Assist with finance and billing operations by tracking timesheets, resolving approval and invoice issues, and flagging coding discrepancies.
• Help maintain accurate rosters across systems and support monthly program reporting.
• Keep program documentation organized and current, including shared drives, knowledge resources, intake forms, and templates.
• Support program communications through inbox management, group distribution lists, announcements, recap posts, and channel upkeep.
• Assist with vendor management administration, including gathering monthly metrics, scheduling business reviews, and tracking follow-up items.

Skills

• 2+ years of experience in HR operations, staffing or recruiting operations, or program coordination.
• Hands-on experience with a VMS or HRIS such as Beeline, Workday, Fieldglass, or a similar platform.
• Strong organizational skills and excellent attention to detail.
• Ability to manage sensitive and time-critical information with accuracy and discretion.
• Clear written and verbal communication skills with the ability to work well across teams.
• Strong prioritization and multitasking skills in a fast-paced environment.
• Customer service mindset and a proactive approach to solving problems.

Preferred Skills

• Experience supporting contingent workforce programs or staffing operations.
• Familiarity with contractor onboarding, offboarding, and worker lifecycle processes.
• Experience supporting invoice or timesheet issue resolution.
• Comfort working with multiple stakeholders across People, IT, Finance, and vendor teams.
• Experience maintaining operational documentation and internal knowledge resources.

Horizontal is committed to building an inclusive workplace where diverse perspectives are valued and everyone has the opportunity to contribute and grow. We welcome candidates from all backgrounds and encourage applications from individuals who bring unique experiences, skills, and viewpoints.

We offer competitive compensation and benefits including medical, dental, vision, and retirement.

Benefits

• medical
• dental
• vision
• retirement

The pay range for this role is $22 - $46 per hour based on qualifications and experience.