Procurement Coordinator - Contingent Workforce

Talent Management Plus, Inc.; Riverwoods (IL); On-site; USD 30,000 - 47,000; Full time

Job summary

Talent Management Plus, Inc. is seeking a Procurement Coordinator - Contingent Workforce to support daily service delivery for contingent worker requests via a ticketing system and to manage onboarding through the VMS.

You will coordinate with business partners to ensure timely staffing and accurate data across contracts and SOWs. The role requires 2–4+ years in contingent labor or procurement analysis, strong MS Office and VMS experience, and excellent communication to interact with leadership

Qualifications

• 2-4+ years in a contingent labor program office, MSP provider, or procurement analyst role.
• Bachelor’s Degree preferably in Business, Finance, Human Resources or related field.
• Proficient with MS Outlook, Word, Excel, PowerPoint.
• Experience using VMS tools (VNDLY, Coupa, Beeline, Fieldglass, IQNavigator, WAND).
• Excellent written and oral communication, ability to multitask and streamline processes.

Responsibilities

• Provide ongoing support of daily service and delivery to end users processing high-volume contingent worker requests via ticketing system.
• Research and resolve inquiries from business and suppliers; advise Leadership, Managers and Vendors on contracts, work orders, rates, timesheets, and project assignments.
• Develop relationships with Line of Business Finance and Project Management to maintain headcount and budget alignment.
• Collaborate with managers and suppliers to open new resource requests and ensure timely onboarding via VMS.
• Create and maintain projects and requisitions for time/materials and fixed-price engagements in the VMS.
• Assist in reporting via the VMS database to ensure accuracy of contractor assignments and SOWs.
• Perform routine data quality checks in the VMS and partner with teams and suppliers to ensure data accuracy.

Skills

Contingent workforce experience

MS Office

Vendor management systems

Communication skills

Multi-tasking

Education

Bachelor's Degree in Business/Finance/HR

Tools

VNDLY

Coupa

Beeline

Fieldglass

IQNavigator

WAND

Job description

Position: Procurement Coordinator - Contingent Workforce

Location: Deerfield, IL

Duration: 6 months+

Responsibilities

• Provide continuous support of daily service and delivery to all end users processing a high-volume routine of contingent worker headcount requests via a ticketing system.
• Perform research and resolve inquiries from the business and suppliers by providing subject matter expertise to Leadership, Managers and Vendors regarding contingent worker contract assignments such as work orders, rates, timesheets, project assignment, etc.
• Develop and maintain strong relationships with Line of Business Finance and Project management teams and collaborate to maintain headcount and budgetary alignment.
• Collaborate with managers and suppliers to open all new requests for resources, ensuring timely onboarding of resources including oversight of the end-to-end cycle time for hiring resources via VMS.
• Create and maintain projects and requisitions for both time and materials and fixed price engagements within the VMS.
• Assist in reporting via the VMSdatabaseto ensure accuracy of contractor assignments, payment lines and SOW's.
• Perform routine data quality checks within the VMS, partner with cross-functional teams and suppliers to ensure data accuracy and hygiene.

Required Skills

• 2-4+ years of experience within a contingent labor program office, MSP provider, or procurement analyst role
• Bachelor’s Degree preferably in Business, Finance, Human Resources or a related field
• Intermediate to advanced skills with MS Outlook, Word, Excel, and PowerPoint
• Experience utilizing Vendor Management Systems (VMS) such as VNDLY,Coupa, Beeline, Fieldglass, IQNavigator, WAND, etc.
• Excellent written and oral communication skills, ability to multitask, ability to standardize and streamline process

Individuals must

• Be a self-starter with the ability to develop plan of action for review withManagement
• Possess ability to communicate clearly and succinctly with Director and VP level business partners.
• Be comfortable managing up when senior level business partners require guidance relative to company