Vital Records Specialist — Digital Imaging & Compliance

UnionCountyNC; Monroe, Northern (NC, KY); Hybride; USD 36 000 - 54 000; Plein temps

Résumé du poste

Union County in North Carolina is seeking a Records Clerk in the Human Services – Business Operations: Records division. The role focuses on scanning, indexing, purging, and filing medical records across paper, electronic, and microfilm formats, ensuring accuracy and compliance.

The position also serves as a backup to Vital Records Technicians, reviews birth/death certificates for completeness, coordinates input with hospitals and the State Vital Records office, and handles immunization data

Qualifications

• Two (2) years of clerical experience in a health care setting or equivalent combination of education and experience.
• Must be a certified North Carolina Notary or become certified within 90 days of employment.
• Immunization records or proof of immunity required per Public Health policy.

Responsabilités

• Performs records management support by scanning, purging, indexing, and filing records within the Document Imaging System across paper, electronic, and microfilm formats.
• Performs other related duties as assigned.
• Backs up Vital Records Technicians processing vital records and releases of information.
• Reviews birth, death, and fetal death certificates for completeness and accuracy per local, state, and federal mandates and medical certification requirements.
• Reviews, processes, and records birth certificates and fetal death events; forwards originals to State Vital Records via NC DAVE.
• Coordinates input of birth, death, and fetal death certificates with hospitals, physicians, funeral directors, midwives, and State Vital Records (NC DAVE) as per state guidelines.
• Provides customer service over the phone, by mail, and in person.
• Reviews paper and electronic medical records for completeness, scans paper records, and enters immunization data into NCIR when needed.
• Reviews microfilmed records for completeness and transfer to electronic format.
• Applies record retention to electronic documents in accordance with NC Archives Record Retention Schedules.

Connaissances

Clerical experience

Customer service

Attention to detail

Multitasking

Formation

High School Diploma or GED

Associate’s degree (preferred)

Outils

Document Imaging System

NCIR database

NCDAVE system

Description du poste

Union County in North Carolina is seeking a Records Clerk in the Human Services – Business Operations: Records division. The role focuses on scanning, indexing, purging, and filing medical records across paper, electronic, and microfilm formats, ensuring accuracy and compliance.

The position also serves as a backup to Vital Records Technicians, reviews birth/death certificates for completeness, coordinates input with hospitals and the State Vital Records office, and handles immunization data