HIM Specialist: Medical Records & Data Management

Remote Jobs; Four Oaks (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Matching

Generous PTO

Employee Assistance Program (EAP)

Career Growth

Job summary

CommWell Health is seeking a dedicated Medical Records Specialist to support patient care in rural North Carolina. You will manage scanning, filing, and releasing medical records, ensuring timely delivery to providers and care teams, while maintaining compliance and privacy standards.

Responsibilities include handling requests, subpoenas, and archival records, and collaborating with referral specialists and auditors.

Qualifications

• HS Diploma/GED required.
• Clean driving record with NC driver’s license and approval by corporate vehicle insurer for driving privileges.

Responsibilities

• Scan and attach referral letters and reports to the electronic health record within 48 hours.
• Scan and attach transferred records and other paper records to the patient record.
• Monitor electronic fax folders and route received faxes to providers or care teams.
• Handle incoming calls regarding medical records needs from sites, organizations, and patients.
• Process medical records requests/releases including copies, charges, and documentation.
• Process behavioral health record requests/releases and coordinate with counselors.
• Retrieve patient records from outside portals for hospitalizations or specialty visits.
• Process subpoenas for records with supervisor review and proper documentation.
• Manage duplicate EPIC records and merge as needed.
• Assist with closure of the referral loop by obtaining delinquent reports.
• Assist with storage and destruction of archived records.
• Monitor overnight messages and relay tasks to recipients.
• Assist external auditors with obtaining information from the EHR.
• Support the VP/Chief of Environment of Care Quality with audits.

Skills

Medical records management

Medical terminology

Electronic health records

Education

HS Diploma/GED

Job description

CommWell Health is seeking a dedicated Medical Records Specialist to support patient care in rural North Carolina. You will manage scanning, filing, and releasing medical records, ensuring timely delivery to providers and care teams, while maintaining compliance and privacy standards.

Responsibilities include handling requests, subpoenas, and archival records, and collaborating with referral specialists and auditors.