Vital Records Mail Entry Specialist

State of Mississippi; Mississippi; On-site; USD 31,000 - 48,000; Full time

Job summary

The State of Mississippi is seeking a Vital Records Processing Technician in Madison County to support the Office of Vital Records, Mail Entry Department. This full-time role focuses on processing vital records requests, verifying documents, and ensuring accurate entry and timely processing of transactions.

Successful candidates will have strong organizational skills, proficiency with Microsoft Office and data-entry systems, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• Time-limited position with essential records-processing support.
• Process vital records requests and verify documentation for accuracy.
• Maintain timely processing and communicate requirements to customers.
• Handle financial transactions and reconcile monies received.

Responsibilities

• Receive, review, and process vital records requests and supporting documentation.
• Validate information and ensure accuracy and completeness of submitted records.
• Perform data entry, printing, copying, and other administrative processing functions.
• Communicate with customers concerning requests, documentation requirements, and processing procedures.
• Reconcile and balance monies received through vital records transactions.
• Maintain accurate records and assist in resolving discrepancies.

Skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office

Electronic data-entry systems

Written and verbal communication

Multi-tasking and deadlines

Independent work style

Education

High School Diploma or equivalent

Associate’s Degree or higher in Business Administration / Office Administration / Records Management / Health Information Management or related field

Tools

Microsoft Office

Electronic data-entry systems

Job description

The State of Mississippi is seeking a Vital Records Processing Technician in Madison County to support the Office of Vital Records, Mail Entry Department. This full-time role focuses on processing vital records requests, verifying documents, and ensuring accurate entry and timely processing of transactions.

Successful candidates will have strong organizational skills, proficiency with Microsoft Office and data-entry systems, and the ability to manage multiple tasks while meeting deadlines.