Vital Records Admin Assistant — Part-Time, Flexible

Kansas Department of Health and Environment; Kansas; On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Sick leave

Vacation leave

Work-Life Balance programs

Parental leave

Military leave

Jury leave

Funeral leave

Paid State Holidays

Fitness Centers in select locations

STAR Program discounts

Retirement and Deferred Compensation

Job summary

Kansas Department of Health and Environment (KDHE) is seeking a part-time administrative assistant to support the Office of Vital Statistics. The role involves assisting with vital records projects, processing and filing certificates, and ensuring records are maintained in strict numerical order.

The position requires at least a high school diploma or GED, a valid driver's license, and the ability to handle confidential information.

Qualifications

• High School diploma or GED required.
• Valid Driver's License required to operate a state vehicle or related duties.
• Six months of general office, clerical or administrative support experience preferred.

Responsibilities

• Assist the Chief of Registration with special projects related to vital records.
• Print unofficial copies of death records for other KDHE agencies upon request.
• Test and troubleshoot upgrades or fixes to the electronic registration system and report issues.
• Update the Procedure Manual to reflect changes in processes.
• Open and distribute daily mail, review birth/death certificates, and establish new birth certificates when documents meet regulations.
• Review records for accurate numerical order and proper filing in the vault.

Skills

Strong interpersonal skills

Good communication skills

Ability to work independently

Education

High School, GED

Tools

Word

Excel

PowerPoint

Access

Job description

Kansas Department of Health and Environment (KDHE) is seeking a part-time administrative assistant to support the Office of Vital Statistics. The role involves assisting with vital records projects, processing and filing certificates, and ensuring records are maintained in strict numerical order.

The position requires at least a high school diploma or GED, a valid driver's license, and the ability to handle confidential information.