Administrative Assistant I – Vital Records

Florida; Jacksonville (FL); Sur place; USD 32 000 - 46 000; Plein temps

Avantages offerts par ce poste

Annual and Sick Leave

Holidays

Health Insurance

Retirement plan

Résumé du poste

Florida Department of Health is seeking an Administrative Assistant I to support the Bureau of Vital Statistics. The role involves processing birth and death amendments, handling court orders, and providing information to counties, agencies, and the public with strict confidentiality.

The position requires customer service excellence, proficiency in Office 365 tools, and accurate data entry. A strong emphasis on filing, data extraction, and adherence to Florida statutes is essential.

Qualifications

• Excellent customer service skills and knowledge of Office 365 products (Word, Excel, Outlook).
• Ability to type at least 35 words per minute.
• Knowledge of vital statistics program and applicable laws, rules and procedures.
• Knowledge of office procedures and practices.
• Ability to interpret and apply departmental rules, regulations, and office procedures.
• Ability to organize and maintain records and files.
• Ability to plan, organize, and coordinate work assignments.

Responsabilités

• Review and evaluate court orders and documents for eligibility and corrections.
• Communicate program information to county vital statistics staff, state and federal agencies, clerks of court, attorneys, funeral directors, hospital staff and the public.
• Prepare correspondence related to birth/death record corrections and name changes.
• Extract and merge data from the vital statistics database to reflect amendments.
• Enter filing fees into the fee accounting/tracking system and produce daily reports.
• Search and retrieve vital records using databases and manual indexes.
• Maintain knowledge of Florida statutes, rules and procedures.
• Maintain orderly correspondence files and filing system.
• Monitor workload and performance; perform related duties as assigned.

Connaissances

Verbal and written communication

Office procedures and practices

Plan, organize, coordinate work

Record keeping

Typing 35 wpm

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Florida Department of Health is seeking an Administrative Assistant I to support the Bureau of Vital Statistics. The role involves processing birth and death amendments, handling court orders, and providing information to counties, agencies, and the public with strict confidentiality.

The position requires customer service excellence, proficiency in Office 365 tools, and accurate data entry. A strong emphasis on filing, data extraction, and adherence to Florida statutes is essential.