Administrative Specialist

Kansas Department of Health and Environment; Kansas; On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive benefits

Supportive workplace environment

Job summary

A governmental health agency in Kansas is seeking an Administrative Specialist to handle walk-in requests and ensure compliance with state policies. This entry-level position requires a high school diploma, strong communication skills, and at least two years of administrative experience. The ideal candidate will manage customer service interactions, process vital records, and work within a team to uphold quality standards. A valid driver's license is required for operating a state vehicle. Competitive benefits provided.

Qualifications

• Two years of experience in general office, clerical, and administrative support work.
• Proficiency in Word, Excel, PowerPoint, and Access.
• Able to handle confidential information.

Responsibilities

• Process walk-in requests and verify information.
• Advise applicants and collect fees.
• Ensure compliance with policies.

Skills

Attention to detail

Strong communication skills

Data entry skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Join to apply for the Administrative Specialist role at Kansas Department of Health and Environment.

Posting closes: January 8, 2026. Required documents must be uploaded by January 8, 2026.

Kansas Department of Health and Environment (KDHE) is led by Secretary Janet Stanek and comprises three divisions: Public Health, Environment, and Health Care Finance (including the State’s Medicaid program, KanCare). KDHE is the only agency that consolidates these entities under one roof, enabling a holistic approach to improving and protecting the health and well‑being of all Kansans.

Position Summary & Responsibilities

The position (K0232617) processes walk‑in requests submitted through kiosks, verifies information and eligibility for certificates, and makes use of judgment and authority to approve or deny requests. The role requires advising applicants, explaining situations, and referring issues to the correct staff. It manages fee collection, customer service, and ensures compliance with the Uniform Vital Statistics Act and state policies.

Key Responsibilities

• Key regular mail into the Point of Sale (POS) system while working the front counter.
• Process requests requiring specific coding and processing into the POS system, including Amendments and Corrections.
• Handle daily funeral home requests and courier requests immediately upon receipt.
• Match copies of records or response sheets with the correct application and receipt.
• Review printed certificates to ensure the issuable record is appropriate and can be legally issued.
• Trim certificates according to guidelines.
• Review requests for fraudulent information or identity theft indicators.
• Validate payments, including system‑generated checks for credit/debit card payments.
• Report errors to supervisor and follow proper procedures to correct them before business close.

Qualifications

Education

• High School Diploma

Licensing & Certification

• Valid driver’s license (required for operating a state vehicle, private vehicle, or rental vehicle).

Minimum Qualifications

• Two years of experience in general office, clerical, and administrative support work.

Preferred Qualifications

• Proficiency in Word, Excel, PowerPoint, and Access.
• Proofreading, editing, and attention to detail.
• Strong communication and interpersonal skills.
• Ability to use a 10‑key adding machine.
• Data entry skills; typing 40‑50 words per minute.
• Bookkeeping or accounting experience.
• Six months experience as a cashier or bookkeeper.
• Six months experience handling confidential information.
• One year experience in customer service.
• One year experience in office support or clerical work.

Post‑Offer, Pre‑Employment Requirements

• Kansas Tax Clearance Certificate within ten (10) days of job offer.
• Fingerprinting and criminal history check per K.S.A. 65‑2402(b) for Office of Vital Statistics positions.

Recruiter Contact Information

• Name: Kyle Sanders
• Email: [e-mail]
• Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612

Job Application Process

1. Sign in or register as a new user.
2. Complete or update contact information on the Careers > My Contact Information page.
3. Upload required documents listed below on the Careers > My Job Applications page.
4. Start your draft job application, upload other required documents, and submit when it is complete.
5. Manage your draft and submitted applications on the Careers > My Job Applications page.
6. Check your email and My Job Notifications for written communications from the recruiter.

Required Documents for Complete Application

• Transcripts
• DD214 (if claiming Veteran’s Preference)
• Resume
• Cover Letter

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you are a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

E-Verify

KDHE participates in E‑Verify and will provide information to confirm you are authorized to work in the United States. For additional information regarding E‑Verify, see http://www.kdhe.ks.gov. For information about Immigrant and Employee Rights (IER), see the provided links.

Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse who have been verified as a "veteran" are eligible for an interview if they meet the minimum competency factors of the position. Preference does not guarantee a job; candidates are selected based on qualifications.

Disability Hiring Preference

Applicants with physical, cognitive, or mental disabilities may claim a hiring preference if they qualify for the position. Preference does not guarantee a job; candidates are selected based on qualifications.

Additional Information

To verify your eligibility under disability hiring preference, send the appropriate documentation directly to OPS as instructed in the original posting.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Government Administration