Vision Care Coordinator

LensCrafters; Boulder (CO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health care

Retirement savings

Paid time off/vacation

Employee discounts

Job summary

LensCrafters in Boulder, CO seeks an administrative coordinator to support a busy practice, linking doctors, patients, and visitors for a superior patient experience.

You will greet patients, handle calls, schedule appointments, manage financials and insurance eligibility, and maintain office systems. This role requires strong customer service, organization, and confidentiality, with weekend/evening shifts as needed.

Qualifications

• High School diploma or equivalent.
• Minimum of one year strong customer service skills (internal/ external).
• Strong communicator and listener.
• Problem solving ability.
• Organization skills.

Responsibilities

• Greets patients without delay.
• Promptly answers the telephone in a friendly and courteous manner.
• Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by phone.
• Keeps patient appointments on schedule by notifying doctor/provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays.
• Facilitates reminder calls to patients for appointment confirmation and order pickup notification.
• Records and updates financial information, collects patient charges, and files, collects, and expedites third-party claims.
• Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, partners with Practice Manager to order office supplies, and verifies receipt of supplies.
• Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information in accordance with HIPAA.
• Determines both medical and vision insurance eligibilty in accordance with patients current plan coverage.
• Ensures all office systems are maintained.
• Maintains a safe working environment for all team members and patients.
• Maintains operations by following policies and procedures, reporting needed changes.
• Contributes to team effort by accomplishing related tasks as needed.
• Works weekends and evenings in support of the business needs (varies by location).
• Adheres to attendance and daily time keeping requirements.
• Adheres to all company policies and procedures.
• Consistently maintains proper dress code.
• Performs other administrative responsibilities as assinged by Practice Manager or as business needs.

Skills

Customer service

Communication

Problem solving

Organization

Education

High School diploma

Tools

Point-of-sale (POS) systems

Electronic health record systems

Office software

Job description

LensCrafters in Boulder, CO seeks an administrative coordinator to support a busy practice, linking doctors, patients, and visitors for a superior patient experience.

You will greet patients, handle calls, schedule appointments, manage financials and insurance eligibility, and maintain office systems. This role requires strong customer service, organization, and confidentiality, with weekend/evening shifts as needed.