Virtual Office Assistant

Global Healthcare Services Inc; Birmingham (AL); Remote; USD 30,000 - 42,000; Full time

Job summary

Global Healthcare Services Inc. is seeking a full-time office administrator to join the Birmingham team. You will manage emails, phone inquiries, calendars, and basic reports, while keeping digital files well organized and up to date.

You will also assist with onboarding and procurement tasks as needed. Ideal candidates will have a high school diploma, 6+ months of office or customer service experience, and proficiency in Microsoft 365 or Google Workspace, with strong written and verbal

Qualifications

• High school diploma or equivalent is required.
• 6+ months of office, administrative, or customer service experience.
• Proficiency with Microsoft 365 or Google Workspace.
• Clear written and verbal communication.
• Strong organization, attention to detail, and time management.
• Ability to learn new tools quickly and work with minimal supervision.

Responsibilities

• Answer and route incoming emails, calls, and messages, and respond to general inquiries professionally.
• Maintain schedules, calendars, and meeting reminders for team members.
• Prepare and format documents, spreadsheets, and basic reports.
• Enter and update information in internal systems and tracking sheets.
• Organize digital files and keep shared folders accurate and easy to navigate.
• Coordinate meetings, take notes, and distribute follow-up items.
• Support onboarding by sending welcome materials and collecting required documents.
• Order and track office-related supplies, subscriptions, and equipment for team members as needed.
• Assist with mailing, scanning, and document processing.
• Help with light research and special projects as assigned.
• Keep supervisors updated on task progress and flag issues early.

Skills

Microsoft 365 / Google Workspace

Written & verbal communication

Organization

Time management

Self-supervision

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Slack

Zoom

Job description

Global Healthcare Services Inc | Full time

Key responsibilities

• Answer and route incoming emails, calls, and messages, and respond to general inquiries professionally
  
• Maintain schedules, calendars, and meeting reminders for team members
  
• Prepare and format documents, spreadsheets, and basic reports
  
• Enter and update information in internal systems and tracking sheets
  
• Organize digital files and keep shared folders accurate and easy to navigate
  
• Coordinate meetings, take notes, and distribute follow-up items
  
• Support onboarding by sending welcome materials and collecting required documents
  
• Order and track office-related supplies, subscriptions, and equipment for team members as needed
  
• Assist with mailing, scanning, and document processing
  
• Help with light research and special projects as assigned
  
• Keep supervisors updated on task progress and flag issues early
  

Requirements

Required qualifications

• High school diploma or equivalent
  
• 6+ months of office, administrative, or customer service experience
  
• Proficiency with Microsoft 365 or Google Workspace
  
• Clear written and verbal communication
  
• Strong organization, attention to detail, and time management
  
• Ability to learn new tools quickly and work with minimal supervision
  

Preferred qualifications

• Experience with Slack, Zoom, or similar collaboration tools
  
• Associate degree or coursework in business administration