Administrative Coordinator

Global Healthcare Services Inc; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Global Healthcare Services Inc is seeking an Administrative Coordinator to align day-to-day operations, coordinate schedules and events, and manage administrative workflows across teams. You will document processes and improve efficiency while collaborating with HR, finance, and operations.

The role emphasizes ownership beyond a standard assistant, with responsibilities spanning vendor management, onboarding/offboarding, and reporting on administrative metrics.

Qualifications

• 2+ years in administrative, coordination, or office management roles.
• Strong organizational, multitasking, and follow-up skills.
• Proficiency with office suites and collaboration software.
• Ability to document and improve processes.

Responsibilities

• Coordinate schedules, meetings, and internal events for teams and departments
• Manage onboarding and offboarding paperwork and administrative workflows
• Track and manage vendors, subscriptions, supplies, and service agreements
• Maintain team calendars, directories, and internal documentation
• Serve as the point of contact for internal administrative requests and ensure timely resolution
• Create and update process guides, checklists, and standard operating procedures
• Coordinate with HR, finance, and operations on administrative needs
• Monitor deadlines across projects and follow up with owners
• Prepare reports on administrative metrics, requests, and workload
• Identify inefficiencies and recommend process improvements

Skills

2+ years in admin work

Organizational skills

Multitasking

Documentation & process improvement

Education

Bachelor’s degree or equivalent

Job description

Global Healthcare Services Inc | Full time

The Administrative Coordinator keeps the organization’s day-to-day operations aligned. Beyond individual support, this role manages workflows, vendors, and shared processes, making it a step up in scope and ownership from a standard assistant position.

Key responsibilities

• Coordinate schedules, meetings, and internal events for teams and departments
• Manage onboarding and offboarding paperwork and administrative workflows
• Track and manage vendors, subscriptions, supplies, and service agreements
• Maintain team calendars, directories, and internal documentation
• Serve as the point of contact for internal administrative requests and ensure timely resolution
• Create and update process guides, checklists, and standard operating procedures
• Coordinate with HR, finance, and operations on administrative needs
• Monitor deadlines across projects and follow up with owners
• Prepare reports on administrative metrics, requests, and workload
• Identify inefficiencies and recommend process improvements

Requirements

Required qualifications

• 2+ years in administrative, coordination, or office management roles
• Strong organizational, multitasking, and follow-up skills
• Proficiency with office suites and collaboration software
• Ability to document and improve processes

Preferred qualifications

• Experience coordinating across multiple teams or departments
• Familiarity with HR or onboarding systems
• Bachelor’s degree or equivalent experience