Virtual Legal Support Coordinator (\"Direct Support\")

Gordon Rees Scully Mansukhani, LLP; Northern (KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

PTO

Disability & Life Insurance

Job summary

Gordon Rees Scully Mansukhani, LLP is seeking a Virtual Legal Support Coordinator to prioritize and delegate confidential tasks in a fast-paced, fully remote environment. The role operates Monday–Friday, 10am–7pm ET / 7am–4pm PT, with a 1-hour lunch, and is a full-time, 40-hour weekly commitment.

Responsibilities include quality control, workflow coordination, and timely escalation to VLS Managers. Requires 1–3 years of relevant experience and strong MS Office skills.

Qualifications

• Minimum 1-3 years of relevant experience.
• Exceptional time management and prioritization abilities.
• Proven track record of managing multiple projects simultaneously.
• Strong attention to detail and accuracy in documentation.
• Skilled in maintaining structured workflows and systems.
• Ability to coordinate cross-functional teams and schedules.
• Advanced skillset using Microsoft Office programs.

Responsibilities

• Support Firm and Department Policies and Procedures.
• Track Deadlines.
• Perform Quality Control.
• Problem Solve.
• Share Knowledge.
• Report on Timing and Critical Issues.
• Coordinate Workflow.

Skills

Time management

Prioritization

Multi-project management

Attention to detail

Cross-functional coordination

MS Teams

Education

No formal degree required

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

iManage

Job description

Overview

GRSM’s Virtual Legal Support (“VLS”) Coordinators will prioritize, delegate, and actively handle sensitive and confidential assignments within the team in a consistently fast paced environment. Coordinators handle quality control and immediately resolve or elevate issues to the VLS Managers; this role does not include people management or supervisory duties.All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.

This fully remote role will be staffed in VLS’ "Direct Support" (“DS") service line and will work daytime hours. The following shift is available but can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.

Monday-Friday, 10am to 7pm ET / 7am to 4pm PT

Leadership and Expectations:

• Champion Department policies, initiatives, and general messaging.
• Be a neutral point of contact for our team to ask questions and share concerns and appropriately elevate feedback to Managers when necessary.
• Ensure Department voicemails are returned / processed appropriately and elevate to Managers as needed.
• Communicate staff shortages to VLS Managers.
• Escalate items to management when appropriate.
• Ad hoc reporting as needed.

Responsibilities:

• Support Firm and Department Policies and Procedures.
• Track Deadlines.
• Perform Quality Control.
• Problem Solve.
• Share Knowledge.
• Report on Timing and Critical Issues.
• Coordinate Workflow.

Department Overview

The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm’s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.

Qualifications:

• REQUIRED: Minimum 1-3 years of relevant experience.
• Exceptional time management and prioritization abilities.
• Proven track record of managing multiple projects simultaneously.
• Strong attention to detail and accuracy in documentation.
• Skilled in maintaining structured workflows and systems.
• Ability to coordinate cross-functional teams and schedules.
• Strength in MS Teams preferred; previous remote work experience preferred.
• Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).

Salary: $50,000.00 annually or $24.04 per hour.

Gordon Rees Scully Mansukhani is an equal opportunity employer.No recruiter emails or telephone calls.

Pay Range

USD $50,000.00 - USD $50,000.00 /Yr.