Virtual Assistant - Project Management

Wishup; United States; Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Paid leave

Health coverage

Growth opportunities

Transparent work culture

Job summary

Wishup is seeking an Online Business Manager to join as a full-time, long-term contract. The role is remote with work hours aligning to US time zones (EST & PST). You will support administrative, executive, and operational tasks for dynamic entrepreneurs.

Responsibilities include inbox/calendar management, research, MIS reporting, CRM work, and project coordination. Prior experience with US/UK clients is a plus, and the candidate should be self-driven in a fast-paced remote setting.

Qualifications

• 2+ years of full-time professional work experience in operations, admin, or project coordination.
• Experience with US or UK clients/teams is an added advantage.
• Excellent written and verbal communication with clients and stakeholders.
• Ability to work independently in a fast-paced remote environment.

Responsibilities

• Administrative and executive assistance including calendar management and planning itineraries.
• Online research and documentation to support key business decisions.
• Maintaining Database and MIS Reporting with data collection, cleansing, and visualization.
• Lead Generation & CRM using online platforms and data scraping; manage leads in CRM.
• Project Management and Coordination across executives, departments, and vendors; meet deadlines.

Skills

Communication skills

Attention to detail

Project coordination

Independent work

Tools

CRM platforms

Web scraping

MIS reporting tools

Job description

About Wishup

Wishup is India's largest remote work platform (since 2017), connecting global businesses with top remote professionals in roles such as Virtual Assistants, Operations/Admin Managers, Executive Assistants, Project Managers, Bookkeepers, and Accountants. With a stringent 0.1% acceptance rate, each professional is upskilled and managed via our AI-based remote work tool.

Backed by marquee investors (Orios Ventures, Inflection Point Ventures, 500 Startups, and Tracxn Labs), Wishups leadership team includes alumni from premier institutes like IIT Madras, IIM Ahmedabad, IIT Kanpur, IIT Bombay, and DCE.

You have an opportunity to be part of India's first and biggest remote work platform!

About the role, Keynotes:

• Profile: Online Business Manager
• Role: Full-time, Long-term Contract
• Location: Remote - Work from home
• Work hours Mon to Fri / US Shift (EST & PST)

What will you do?

You’ll be working with dynamic, growing entrepreneurs, helping them with administrative, executive, and operations tasks as mentioned below -

• Administrative and executive assistance Youll help businesses and key executives with various admin and executive tasks, such as inbox and calendar management, planning itineraries, summarizing meeting minutes, creating business presentations, and more.
• Online research and documentation – You’ll be helping clients with summarized research(primary/secondary), helping them make key business decisions.
• Maintaining Database and MIS Reporting – You’ll be responsible for working on various databases and entrusted with data collection, data cleansing, validation, formatting, and representation of data.
• Lead Generation & CRM – You’ll be helping businesses find quality leads using various online platforms and web scraping methods. You’ll also help upload leads to CRM platforms, update status, and create a workflow for leads as and when required.
• Project Management and Coordination – You’ll coordinate with various executives, departments, and vendors for ongoing projects and events. You’ll ensure that deadlines are being met and any bumps are reported to the stakeholders promptly.
• Any other admin support tasks as and when assigned – You’ll help key executives in the company with any other support tasks as and when assigned.

What are we looking for?

• 2+ years of full-time professional work experience, preferably in roles involving business operations, administration, executive support, client management, or project coordination.
• Relevant domain experience in Healthcare, Real Estate, Venture Capital, Public Relations, Legal, E-commerce, Founder’s Office, AI/Automation, or similar business environments.
• Prior experience working with US or UK clients/teams is an added advantage.
• Stable career progression and continuity, with a consistent track record of employment and demonstrated commitment to previous roles.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with clients, executives, and stakeholders.
• Strong ownership and accountability, with the ability to independently manage tasks, priorities, and deadlines.
• Strong problem-solving and logical reasoning skills, with the ability to understand business requirements and identify practical solutions.
• Close attention to detail and organizational skills, particularly when managing multiple tasks, stakeholders, and priorities simultaneously.
• Tech-savvy and adaptable, with the ability to quickly learn and work with new tools, platforms, and AI-enabled workflows.
• Ability to work in a fast-paced, remote environment, while remaining self-driven, organized, and responsive.

Job Pre-requisite

• Wifi - 100mbps internet speed
• Laptop with 16 GB RAM, Minimum i5, i3 (9th gen or newer) processor or equivalent in AMD
• Good camera and Headset
• Quiet and a well-lit workspace

What’s in it for you?

• Receive a more-than-competitive salary plus benefits
• Paid leave and Holidays
• Health coverage of up to 5 lakhs for you, your spouse, and children
• Performance-driven and transparent work culture
• Enjoy a culture with opportunities for growth and learning