Virtual Assistant

Orionyx Engineering Ltd; Phoenix (AZ); Remote; USD 10,000 - 60,000; Full time

Job summary

Orionyx Engineering Ltd is seeking a Virtual Assistant to provide comprehensive administrative support in a remote setting. Responsibilities include managing schedules, coordinating communications, assisting with project management and client interactions, and ensuring efficient office operations. Ideal candidates will possess strong organizational skills, experience in administrative roles, and proficiency in Microsoft Office. This full-time role offers competitive pay and the chance to work with a dynamic engineering team.

Qualifications

• Proven experience as a virtual assistant or in a similar administrative role.
• Experience in an engineering or technical environment is a plus.
• Self-motivated and able to work independently with strong time management skills.

Responsibilities

• Manage daily administrative tasks and prepare documents.
• Assist project managers with project coordination and documentation.
• Serve as point of contact for internal and external communications.

Skills

Organizational abilities

Multitasking

Attention to detail

Written communication

Verbal communication

Education

High school diploma

Associates or bachelor's degree in business administration

Tools

Microsoft Office Suite

Project management tools (Trello, Asana)

Collaboration platforms (Slack)

Job description

ORIONYX ENGINEERING LTD. is a leading company focused on civil engineering, structural engineering, architectural services, surveying, and forensic analysis. Our goal is to provide innovative and accurate engineering solutions that improve infrastructure and promote sustainable development. Backed by a team of skilled professionals dedicated to excellence, ORIONYX ENGINEERING LTD . offers a full range of services that uphold the highest quality standards for every project.

This is a remote role strictly for candidates within the United States.

As a Virtual Assistant at ORIONYX ENGINEERING LTD ., you will provide comprehensive administrative support to various departments, ensuring smooth operations and effective communication within the team. This role is ideal for a highly organized and self-motivated individual who can handle multiple tasks in a fast-paced environment. You will work remotely, collaborating with team members to support project management, documentation, and client interactions.

Key Responsibilities :

• Administrative Support :

Manage daily administrative tasks, including scheduling meetings, organizing calendars, and maintaining files.

• Prepare and format documents, reports, presentations, and spreadsheets as needed.
• Project Coordination :

Assist project managers with planning and tracking project timelines, deliverables, and resources.

• Maintain project documentation and ensure that all records are up-to-date and accessible.
• Communication Management :

Serve as a point of contact for internal and external communications, managing emails and inquiries efficiently.

• Draft and proofread correspondence, ensuring professionalism and accuracy.
• Data Management :

Organize and maintain databases, ensuring that data is accurate, current, and properly categorized.

• Conduct research and compile information to support various projects and initiatives.
• Client Support :

Assist in managing client relationships by responding to inquiries and providing necessary information.

• Help prepare client presentations, proposals, and contracts, ensuring all materials are professional and accurate.
• Meeting Coordination :

Schedule and coordinate meetings, including video conferences, ensuring all participants have the necessary information.

• Prepare meeting agendas, take minutes, and follow up on action items as needed.

Assist with basic bookkeeping tasks, including tracking expenses, processing invoices, and preparing financial reports.

• Collaborate with the finance team to ensure accurate and timely financial record-keeping.
• Office Management :

Order office supplies and maintain inventory, ensuring that all necessary materials are available.

• Implement and maintain organizational systems to enhance efficiency and productivity.

Utilize various software and tools to improve workflows, including project management software, cloud storage, and collaboration platforms.

• Provide basic technical support to team members regarding software and tools.

Identify areas for process improvement and suggest enhancements to increase efficiency.

• Stay updated on industry trends and best practices in administrative support.

Qualifications :

• Education : High school diploma required; associates or bachelors degree in business administration, management, or a related field preferred.
• Experience : Proven experience as a virtual assistant or in a similar administrative role; experience in an engineering or technical environment is a plus.
• Skills :

Strong organizational and multitasking abilities, with keen attention to detail.

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and collaboration tools (e.g., Trello, Asana, Slack).
• Basic knowledge of bookkeeping and financial management is preferred.
• Work Ethic : Self-motivated and able to work independently with minimal supervision; strong time management skills are essential.

Work Environment : This is a remote position that requires a reliable internet connection and a dedicated workspace. You will interact with team members and clients primarily through digital communication platforms.

Job Types : Full-time

Pay : From $18.50 - $22.50 per hour

Schedule : Monday to Friday (8 hours daily)