Virtual Assistant

Hubstaff blog; Dallas (TX); Remote; USD 35,000 - 55,000; Full time

Job summary

Join a dynamic team as a Virtual Assistant, where you'll support various operational tasks ranging from research and administrative support to marketing efforts. This role requires strong organizational skills and proficiency in several online tools, including Google Sheets, Slack, and HubSpot. Ideal candidates are detail-oriented, proactive, and possess excellent communication abilities to effectively interact with the team and clients.

Qualifications

• Strong English communication skills, both written and verbal.
• Experience in a marketing agency or startup environment is preferred.
• Self-starter with the ability to manage multiple small tasks daily.

Responsibilities

• Conduct thorough online research and organize information.
• Assist with admin tasks and follow provided SOPs.
• Support light marketing tasks and manage basic CRM functions.

Skills

Research

Online Communication

Attention to Detail

Organization

Time Management

Tools

Google Sheets

Slack

Loom

HubSpot

Buffer

Canva

ClickUp

Trello

Notion

Airtable

Job description

We’re looking for a proactive, detail-oriented Virtual Assistant to join our team and help streamline daily operations. This role is ideal for someone who is a strong online researcher, highly organized, and comfortable with a variety of platforms including Google Sheets, Slack, Loom, HubSpot, and Buffer.

This is not a customer service call center job — it’s a hands-on operations support role where you’ll wear many hats, from updating spreadsheets to executing marketing tasks and supporting light client needs.

• Research & Data Entry:
• Conduct thorough online research on various topics (tools, vendors, competitors, leads, etc.)
• Enter, organize, and update information in Google Sheets or Excel.
• Administrative Support:
• Assist with light admin tasks assigned through ClickUp.
• Follow clear SOPs (standard operating procedures) provided via Loom videos.
• Client Support (Light):
• Respond to basic client support emails or inquiries as needed.
• Escalate complex requests appropriately.
• Marketing Support:
• Help schedule posts via Buffer and manage basic marketing workflows in HubSpot.
• Update contact records, tag contacts, and assist with light CRM tasks.
• Basic Design Support:
• Use Canva to create or edit simple graphics for social media, emails, or internal docs.
• Communicate clearly with the team via Slack.
• Reference training videos and instructions provided via Loom.
• Experience with Google Workspace (Sheets, Docs, Gmail, Drive)
• Familiarity with project management tools like ClickUp
• Basic knowledge of HubSpot, Buffer, and CRMs (or a willingness to learn)
• Strong English communication skills (written and verbal)
• Proficient in using Slack for team communication
• Comfortable using Loom for video-based training and task instructions
• Strong attention to detail and ability to follow instructions precisely
• Self-starter with the ability to manage multiple small tasks daily
• Previous experience in a marketing agency or startup environment
• Familiarity with tools like Trello, Notion, Airtable, or Photoshop
• Prior remote VA or executive assistant experience