Executive Virtual Assistant (Multi-Business Support)

The Ciarra Effect; Atlanta (GA); Remote; USD 10,000 - 60,000; Part time

Job summary

The Ciarra Effect is seeking an Executive Virtual Assistant to provide high-level administrative support to a dynamic entrepreneur. The role requires a well-organized professional capable of managing various tasks across multiple businesses. Ideal candidates should be proactive and detail-oriented, with experience in administrative support and familiarity with digital tools.

Qualifications

• Prior experience in administrative support or executive assistance.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Manage email communications and coordinate follow-ups for the executive.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and marketing content.

Skills

Organizational Skills

Communication Skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Familiarity with AI Tools

Education

High school diploma or equivalent

College degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

Executive Virtual Assistant (Multi-Business Support)

Executive Virtual Assistant (Multi-Business Support)

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This range is provided by The Ciarra Effect. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$10.00/hr - $15.00/hr

Executive Virtual Assistant

Location:Remote (Atlanta-based preferred, but not required)

Compensation:$10–$15/hour

Schedule:Monday–Friday, flexible within 8:00 AM–6:00 PM EST (4 hours/day, 20 hours/week)

Contract:1099 | NDA required

Position Summary

The Executive Virtual Assistant will provide high-level administrative and operational support to a dynamic entrepreneur managing multiple business ventures. This role is ideal for a well-organized, detail-oriented professional who thrives in a fast-paced environment and can independently manage various responsibilities across property management, consulting, e-commerce, and lifestyle logistics.

The ideal candidate is proactive, trustworthy, and can execute tasks with minimal oversight. A high degree of professionalism, discretion, and integrity is required, as this position involves access to confidential information and coordination across multiple domains.

Key Responsibilities

• Please manage email communications, respond to inquiries, and coordinate follow-ups for the executive
• Schedule appointments, vendor visits, meetings, and travel arrangements
• Maintain real-time tracking of business expenses and assist with light bookkeeping
• Coordinate service requests, customer support, and vendor management tasks
• Prepare reports, presentations, and straightforward marketing content when needed
• Conduct outreach and follow-up for business development opportunities
• Organize digital files and maintain administrative systems
• Support ongoing personal and professional tasks, including order placement and appointment scheduling
• Utilize AI tools to streamline workflows, generate content, and increase efficiency

Qualifications

• High school diploma or equivalent required; college degree preferred
• Prior experience in administrative support, executive assistance, or office coordination
• Strong proficiency in Microsoft Office, Google Workspace, and digital filing systems
• Familiarity with AI tools (e.g., ChatGPT, Canva Magic Write, basic automations)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proven ability to work independently with sound judgment and discretion
• High level of personal integrity and professionalism

Preferred Experience

• Experience supporting small businesses, entrepreneurs, or multi-faceted organizations
• Background in real estate, e-commerce, marketing, or customer service
• Familiarity with basic bookkeeping tools and record-keeping best practices
• Comfort with social media scheduling and light content creation
• Flexible work schedule within core daytime hours
• Opportunity to work on diverse projects and gain exposure across multiple industries
• Long-term potential with room for growth

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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