Virtual Administrative Specialist

Arc Document Solutions; Hartford (CT); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Complete health, dental, and vision coverage

Employer-matching retirement savings plan

Paid time off

Opportunities for professional development

Employee discounts

Flexible work hours/remote options

Job summary

A growing administrative services provider is seeking a detail-oriented Virtual Administrative Specialist to provide comprehensive administrative support to various departments. Responsibilities include managing correspondence, scheduling appointments, maintaining accurate records, and coordinating office logistics. The ideal candidate must have proven administrative experience, strong communication skills, and the ability to handle confidential information. This position offers competitive pay, full benefits, and opportunities for professional development, with consideration given for remote work options.

Qualifications

• Proven administrative support experience in a corporate or office setting.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential material discreetly.

Responsibilities

• Assist with everyday administrative responsibilities.
• Keep records, databases, and file systems up to date.
• Prepare and disseminate internal messages and reports.
• Coordinate office supplies, equipment maintenance, and facilities management to ensure a productive workplace.
• Assist team members with travel plans, expense reporting, and other logistical support.
• Assist with special projects and events, including coordination, logistics, and documentation.

Skills

Attention to detail

Organizational abilities

Verbal communication

Written communication

Time management

Proficiency in Microsoft Office

Discretion

Tools

Microsoft Office

Job description

About the job Virtual Administrative Specialist

We are looking for an Administrative Specialist who is detail-oriented and organized to join our growing team. The ideal candidate will be in charge of providing administrative support to various departments, ensuring that our office runs smoothly and efficiently. Strong organizational abilities, remarkable attention to detail, and the ability to multitask in a fast-paced setting are required for this role.

Key Responsibilities

• Assist with everyday administrative responsibilities such as correspondence management, appointment scheduling, and meeting coordination.
• Keep firm records, databases, and file systems up to date in order to maintain accurate and structured documentation.
• As needed, prepare and disseminate internal messages, memos, and reports.
• Coordinate office supplies, equipment maintenance, and facilities management to ensure a productive workplace.
• Assist team members with travel plans, expense reporting, and other logistical support.
• Assist with special projects and events, including coordination, logistics, and documentation.

Qualifications and Requirements

• Proven administrative support experience, ideally in a corporate or office setting.
• Knowledge of Microsoft Office and other necessary software applications.
• Strong verbal and written communication skills, as well as the ability to interact effectively with employees at all levels of the business.
• Excellent organizational and time management abilities, as well as the ability to prioritize activities and manage several assignments.
• Attention to detail and a high level of accuracy in work completion and record keeping.
• The ability to handle sensitive and confidential material discreetly and professionally.
• Competitive pay and performance-based bonuses
• Complete health, dental, and vision coverage
• Employer-matching retirement savings plan
• Paid time off (vacation, sick leave, and holidays).
• Opportunities for professional development and continued training – Employee discounts on corporate products or services
• When applicable, flexible work hours or remote work alternatives

Only candidates who are currently living in the United States are eligible for this post.