VIP Experience Project Manager

Live Nation Entertainment Inc; Calabasas (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Insomniac is seeking a Project Manager, Elevated Experiences to support planning, organization, and execution across festivals and events. This role reports directly to the Director of Elevated Experiences.

Candidates should have proven PM experience in live events, strong organizational and communication skills, and proficiency with Google Suite and Excel. This on-site role in California requires travel and evening/weekend work as dictated by event schedules.

Qualifications

• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.
• Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments.
• Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel.

Responsibilities

• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load‑in, show days, and load‑out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show‑to‑show consistency.

Skills

Project management

Live events

Interpersonal skills

Cross-functional

Tools

Google Suite

Microsoft Office

Job description

Insomniac is seeking a Project Manager, Elevated Experiences to support planning, organization, and execution across festivals and events. This role reports directly to the Director of Elevated Experiences.

Candidates should have proven PM experience in live events, strong organizational and communication skills, and proficiency with Google Suite and Excel. This on-site role in California requires travel and evening/weekend work as dictated by event schedules.