Violations Coordinator

KWPMC Midwest; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

KWPMC Midwest is seeking a detail-oriented individual to manage documentation of Association violations and inspections. You will track violations, handle non-compliance communications, and support the Board in determining fines.

The role involves updating internal systems and coordinating with the Violation Control Committee. The position emphasizes outdoor work conditions at times, requires basic computer skills, and may involve interaction with multiple staff to ensure timely compliance and

Qualifications

• High school diploma or equivalent is preferred.
• Experience with office computers and standard software.
• Ability to read and write simple correspondence and present information clearly.

Responsibilities

• Document Association violations and inspections per regulations.
• Track violations and document compliance.
• Repeat inspections within required timeframes to ensure compliance.
• Serve as primary contact for non-compliance letters and follow-up actions.
• Provide documentation for resolution or fines as directed by the Board.
• Update KWPM systems with violations data as instructed.
• Attend Violation Control Committee meetings monthly.

Skills

Reading comprehension

Written communication

Verbal communication

Computer literacy

Education

High school diploma or equivalent

Tools

Office software

Job description

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for all documentation of Association violations –inspections as necessary – understands regulations and rules as provided by Board and PM
• Track violations for completion and documents compliance.
• Repeat inspections as necessary within time frame determined for violations compliance
• Primary contact for all non-compliance letters and follow-up to compliance or fine.
• Provide PM with all documentation requesting compliance and resolution - For Board to make determination of fine if necessary
• Update any KWPM systems with violations documentation as directed
• This position interacts as well attends the Violation Control Committee Meetings on the monthly basis.

Work Environment

The working environment will be mostly outdoors, with moderate noise level. The position may require long periods of walking and/or sitting. Will be exposed to the outdoor climate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a non-exempt position. Days and hours of work will be determine at property/location. This schedule may change to accommodate the business needs of the property.

Travel

No travel is expected for this position.

Required Education and Experience

• Prior experience in a related position.
• Preferred Education and Experience; a high school diploma or equivalent.
• Previous experience with computers and software used in an office environment.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.