Violations Coordinator

KW Property Management LLC; Town of Florida (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

KW Property Management LLC is seeking a detail-oriented staff member to manage documentation of association violations, conduct inspections, and track compliance. The role serves as primary liaison for non-compliance letters and ensures all documentation is updated in KWPM systems.

The position involves outdoor work environment, routine walking, and interaction with board and staff to resolve infractions. Prior office experience and basic Excel/Office skills are preferred.

Qualifications

• Education: High School diploma or equivalent.
• Experience: Prior experience in a related position.
• Computer skills: Previous experience with computers and software used in an office environment.
• Ability to read and comprehend simple instructions and write simple correspondence.

Responsibilities

• Responsible for all documentation of Association violations – inspections as necessary – understands regulations and rules as provided by Board and PM.
• Track violations for completion and documents compliance.
• Repeat inspections as necessary within time frame determined for violations compliance.
• Primary contact for all non-compliance letters and follow-up to compliance or fine.
• Provide PM with all documentation requesting compliance and resolution - For Board to make determination of fine if necessary.
• Update any KWPM systems with violations documentation as directed.
• Attend the Violation Control Committee Meetings on a monthly basis.

Skills

Strong work ethic

Problem Solving

MS Excel

Oral and written Communication

MS Office

Education

High School diploma or equivalent

Job description

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for all documentation of Association violations –inspections as necessary – understands regulations and rules as provided by Board and PM
• Track violations for completion and documents compliance.
• Repeat inspections as necessary within time frame determined for violations compliance
• Primary contact for all non-compliance letters and follow-up to compliance or fine.
• Provide PM with all documentation requesting compliance and resolution - For Board to make determination of fine if necessary
• Update any KWPM systems with violations documentation as directed
• This position interacts as well attends the Violation Control Committee Meetings on the monthly basis.

The working environment will be mostly outdoors, with moderate noise level. The position may require long periods of walking and/or sitting. Will be exposed to the outdoor climate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a non-exempt position. Days and hours of work will be determine at property/location. This schedule may change to accommodate the business needs of the property.

Travel

No travel is expected for this position.

Required Education and Experience

• Prior experience in a related position.
• Preferred Education and Experience; a high school diploma or equivalent.
• Previous experience with computers and software used in an office environment.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Travel Required

No .

Qualifications

Skills

Required

Strong work ethic

Novice

Problem Solving

Novice

MS Excel

Novice

Oral and written Communication

Novice

MS Office

Novice

Behaviors

Preferred

Enthusiastic

Shows intense and eager enjoyment and interest

Dedicated

Devoted to a task or purpose with loyalty or integrity

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Education

Preferred

High School or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.