Vilar Artist Hospitality Assistant | Vilar

Vail Valley Foundation; Avon (CO); On-site; USD 26,000 - 37,000; Part time

Job summary

Vail Valley Foundation is seeking an on-call, hourly hospitality assistant to manage backstage spaces for artists and crews in Avon, Colorado. You will set up green rooms, coordinate coffee service and meals, monitor stock, and serve as a primary contact for artists and tour staff.

The role requires a minimum of one year in events/hospitality, basic cooking skills, ability to lift up to 40 lbs, and a strong team orientation.

Qualifications

• Associate’s degree or equivalent experience preferred; Minimum of one year of experience in events, hospitality, food and beverage, hotels, or related industry.
• Must have basic cooking skills and knowledge, familiarity with food safety.
• Must be able to carry up to 40lbs.
• Capacity to work independently as part of a strong team.
• Strong initiative, problem-solving ability, and interpersonal skills.
• Excellent management and organizational skills, ability to work on multiple projects and deadlines simultaneously with flexibility, the capacity to generate innovative solutions and strategies.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.

Responsibilities

• Set up and tear down artist hospitality areas, including the green room, dressing rooms, and backstage spaces; coordinate coffee service, catered meals, and snacks/beverages.
• Monitor backstage stock levels and replenishing snacks, beverages, paper goods, cleaning supplies, and catering supplies.
• Serve as a point of contact for artists, tour managers, and production staff regarding hospitality needs.
• Assist with artist arrivals, departures, and backstage logistical needs.
• Maintain clean, organized, and welcoming backstage spaces, dressing rooms, kitchen, and storage areas.
• Ensure the green room and dressing rooms are prepared according to artist specifications and venue standards.
• Provide exceptional customer service and anticipate artist’s needs in a fast-paced environment.
• Assist with special events, receptions, meet-and-greets, and other artist-related activities as assigned.
• Support Vilar Production Manager, Artist Relations Manager and guest Tour Production Coordinators as required.
• Shop for supplies, food, equipment, and related items as needed.
• Ad hoc projects as assigned.

Skills

Basic cooking skills

Food safety knowledge

Interpersonal skills

Oral and written communication

Organizational skills

Multitasking

Education

Associate’s degree or equivalent experience

Job description

• Set up and tear down artist hospitality areas, including the green room, dressing rooms, and backstage spaces; coordinate coffee service, catered meals, and snacks/beverages.
• Monitor backstage stock levels and replenishing snacks, beverages, paper goods, cleaning supplies, and catering supplies.
• Serve as a point of contact for artists, tour managers, and production staff regarding hospitality needs.
• Assist with artist arrivals, departures, and backstage logistical needs.
• Maintain clean, organized, and welcoming backstage spaces, dressing rooms, kitchen, and storage areas.
• Ensure the green room and dressing rooms are prepared according to artist specifications and venue standards.
• Provide exceptional customer service and anticipate artist’s needs in a fast-paced environment.
• Assist with special events, receptions, meet-and-greets, and other artist-related activities as assigned.
• Support Vilar Production Manager, Artist Relations Manager and guest Tour Production Coordinators as required.
• Shop for supplies, food, equipment, and related items as needed.
• Ad hoc projects as assigned.

• Specific Responsibilities
• Qualifications & Experience
• Benefits & Compensation
• Set up and tear down artist hospitality areas, including the green room, dressing rooms, and backstage spaces; coordinate coffee service, catered meals, and snacks/beverages.
• Monitor backstage stock levels and replenishing snacks, beverages, paper goods, cleaning supplies, and catering supplies.
• Serve as a point of contact for artists, tour managers, and production staff regarding hospitality needs.
• Assist with artist arrivals, departures, and backstage logistical needs.
• Maintain clean, organized, and welcoming backstage spaces, dressing rooms, kitchen, and storage areas.
• Ensure the green room and dressing rooms are prepared according to artist specifications and venue standards.
• Provide exceptional customer service and anticipate artist’s needs in a fast-paced environment.
• Assist with special events, receptions, meet-and-greets, and other artist-related activities as assigned.
• Support Vilar Production Manager, Artist Relations Manager and guest Tour Production Coordinators as required.
• Shop for supplies, food, equipment, and related items as needed.
• Ad hoc projects as assigned.

A Successful Candidate Should Possess

• Associate’s degree or equivalent experience preferred. Minimum of one year of experience in events, hospitality, food and beverage, hotels, or related industry.
• Must have basic cooking skills and knowledge, familiarity with food safety.
• Must be able to carry up to 40lbs.
• Capacity to work independently as part of a strong team.
• Strong initiative, problem-solving ability, and interpersonal skills.
• Excellent management and organizational skills, ability to work on multiple projects and deadlines simultaneously with flexibility, the capacity to generate innovative solutions and strategies.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.

This is an hourly, on-call position.

Compensation: Starting at $23/hour, depending on qualifications and experience.

This is an ongoing part-time opportunity, meaning we are always accepting applications and will hire on a rolling basis as positions become available.