Backstage Artist Hospitality Coordinator

Vail Valley Foundation; Avon (CO); Hybrid; USD 17,000 - 25,000; Part time

Job summary

The Vilar Performing Arts Center in Avon, Colorado seeks a part-time, on-call Artist Hospitality Assistant to support artist services during events. This role features highly variable hours based on the performance schedule, with early mornings, late nights, and extended shifts possible.

You will set up and tear down hospitality areas, coordinate catering and beverages, monitor stock, assist with artist arrivals and departures, and help maintain clean backstage spaces.

Responsibilities

• Set up and tear down artist hospitality areas, including the green room, dressing rooms, and backstage spaces; coordinate coffee service, catered meals, and snacks/beverages.
• Monitor backstage stock levels and replenishing snacks, beverages, paper goods, cleaning supplies, and catering supplies.
• Serve as a point of contact for artists, tour managers, and production staff regarding hospitality needs.
• Assist with artist arrivals, departures, and backstage logistical needs.
• Maintain clean, organized, and welcoming backstage spaces, dressing rooms, kitchen, and storage areas.
• Ensure the green room and dressing rooms are prepared according to artist specifications and venue standards.
• Provide exceptional customer service and anticipate artist’s needs in a fast-paced environment.
• Assist with special events, receptions, meet-and-greets, and other artist-related activities as assigned.
• Support Vilar Production Manager, Artist Relations Manager and guest Tour Production Coordinators as required.
• Shop for supplies, food, equipment, and related items as needed.
• Ad hoc projects as assigned.

Job description

The Vilar Performing Arts Center in Avon, Colorado seeks a part-time, on-call Artist Hospitality Assistant to support artist services during events. This role features highly variable hours based on the performance schedule, with early mornings, late nights, and extended shifts possible.

You will set up and tear down hospitality areas, coordinate catering and beverages, monitor stock, assist with artist arrivals and departures, and help maintain clean backstage spaces.