Video Production Coordinator — Fast-Paced Media Ops

Advance Magazine Publishers Inc.; World Trade Center (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Condé Nast is seeking a Production Coordinator to join the Production Management team. You will help manage logistics for video shoots domestically and internationally, source crews and equipment, and onboard freelancers to ensure smooth operations.

The role emphasizes proactive, solution-based work in a fast-paced, creative environment, requiring 1–3 years of production management experience and a college degree. Strong organizational skills and communication are essential.

Qualifications

• 1-3 years of relevant Production Management experience in television, media, or digital video production.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Knowledge of AirTable is a plus.
• Ideal Candidate must be highly organized, detail-oriented, and efficient.
• Ideal Candidate should be a self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

Responsibilities

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Source crews, equipment, and production services as necessary for production.
• Execute freelance hires as requested by PM.
• Onboard new freelancers onto Media Services payroll and assist with questions as they arise.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Arrange courier pick ups and drop offs.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Skills

Production coordination

Project management

Communication skills

Organizational skills

Initiative

Education

College degree

Tools

G-Suite (Google Sheets)

AirTable

Project management software

Job description

Condé Nast is seeking a Production Coordinator to join the Production Management team. You will help manage logistics for video shoots domestically and internationally, source crews and equipment, and onboard freelancers to ensure smooth operations.

The role emphasizes proactive, solution-based work in a fast-paced, creative environment, requiring 1–3 years of production management experience and a college degree. Strong organizational skills and communication are essential.