Production Coordinator

Niceboard; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Condé Nast in New York seeks a Production Coordinator to join the Production Management team, coordinating logistics for video shoots across the domestic US and internationally. You will support Production Managers and the production team to ensure smooth operations in a fast-paced environment.

The ideal candidate has 1-3 years of Production Management experience, a college degree, and knowledge of payroll practices.

Qualifications

• 1-3 years of relevant Production Management experience in television, media, or digital video production.
• College degree required.
• In-depth understanding of payroll practices and labor laws.

Responsibilities

• Coordinate and handle logistics for video shoots across the domestic US and internationally.
• Source crews, equipment, and production services as necessary.
• Execute freelance hires as requested by PM.
• Onboard new freelancers onto Media Services payroll and assist with questions.
• Follow up to ensure Start Paperwork is completed in advance of work.
• Follow up to ensure Timecards are submitted in a timely manner.
• Arrange courier pick ups and drop offs.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Skills

Production management

Organization

Communication

Detail-oriented

Education

College degree

Tools

G Suite

Airtable

Project management software

Job description

Condé Nast is one of the world's most renowned media publishing companies, creating and distributing every type of media today, spanning print and digital publishing in all formats. With a portfolio of some of today's most influential brands, the company continues to grow its audience through a global operational and content infrastructure across its 12 owned and operated markets. Headquartered in New York City, the company's owned and operated markets include China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, UAE/Dubai, the U.K., and the U.S., with additional local license partners in over twenty additional markets across the globe. Lead brands include Vogue, The New Yorker, GQ, Architectural Digest, Condé Nast Traveler, Vanity Fair, Wired, Allure, Ars Technica, Bon Appétit, House & Garden, Pitchfork, Tatler, and Vogue Business.

Job Description

Location:

New York, NY

Overview

The Production Coordinator will act as a key player on the Production Management team that produces best‑in‑class video content. The candidate must be able to work efficiently in a fast‑paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business.

The ideal candidate for Production Coordinator will be a proactive go‑getter that will put forth an enthusiastic, positive, solution‑based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities:

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Source crews, equipment, and production services as necessary for production
• Execute freelance hires as requested by PM
• Onboard new freelancers onto Media Services payroll and assist with questions as they arise
• Follow‑up to ensure that Start Paperwork is completed in advance of work
• Follow‑up to ensure that Timecards are submitted in a timely manner
• Arrange courier pick ups and drop offs
• Research and file for permits as needed
• Research local production guidelines for compliance
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Desired Skills and Qualifications:

• 1-3 years of relevant Production Management experience in the television, media, or digital video production realm required
• College degree required
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with skills in G‑Suite by Google Cloud (Google Sheets), and various project management softwares. Knowledge of AirTable is a plus.
• Ideal Candidate must be highly organized, extremely detail‑oriented, and efficient
• Ideal Candidate should be a self‑starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

The expected base salary range for this position is from $60,000 - $70,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

In addition to salary and a generous employee benefits package, successful candidates may also be eligible to receive discretionary bonus compensation.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.