Production Coordinator

Advance Magazine Publishers Inc.; World Trade Center (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Condé Nast is seeking a Production Coordinator to join the Production Management team. You will help manage logistics for video shoots domestically and internationally, source crews and equipment, and onboard freelancers to ensure smooth operations.

The role emphasizes proactive, solution-based work in a fast-paced, creative environment, requiring 1–3 years of production management experience and a college degree. Strong organizational skills and communication are essential.

Qualifications

• 1-3 years of relevant Production Management experience in television, media, or digital video production.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Knowledge of AirTable is a plus.
• Ideal Candidate must be highly organized, detail-oriented, and efficient.
• Ideal Candidate should be a self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

Responsibilities

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Source crews, equipment, and production services as necessary for production.
• Execute freelance hires as requested by PM.
• Onboard new freelancers onto Media Services payroll and assist with questions as they arise.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Arrange courier pick ups and drop offs.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Skills

Production coordination

Project management

Communication skills

Organizational skills

Initiative

Education

College degree

Tools

G-Suite (Google Sheets)

AirTable

Project management software

Job description

Job Location

New York, NY

Overview

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Source crews, equipment, and production services as necessary for production.
• Execute freelance hires as requested by PM.
• Onboard new freelancers onto Media Services payroll and assist with questions as they arise.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Arrange courier pick ups and drop offs.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Desired Skills and Qualifications

• 1-3 years of relevant Production Management experience in the television, media, or digital video production realm required.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Knowledge of AirTable is a plus.
• Ideal Candidate must be highly organized, extremely detail-oriented, and efficient.
• Ideal Candidate should be a self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

Salary and Benefits

The expected base salary range for this position is from $60,000 - $70,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education. In addition to salary and a generous employee benefits package, successful candidates may also be eligible to receive discretionary bonus compensation.

Equal Opportunity • Diversity & Inclusion

Condé Nast is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics. At Condé Nast we value diversity of background, views and cultures. We celebrate people for their personal qualities, their skills and contributions. And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.

About Condé Nast

Condé Nast is one of the world's most renowned media publishing companies, creating and distributing every type of media today, spanning print and digital publishing in all formats. With a portfolio of some of today's most influential brands, the company continues to grow its audience through a global operational and content infrastructure across its 12 owned and operated markets. Headquartered in New York City, the company's owned and operated markets include China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, UAE/Dubai, the U.K., and the U.S., with additional local license partners in over twenty additional markets across the globe. Lead brands include Vogue, The New Yorker, GQ, Architectural Digest, Condé Nast Traveler, Vanity Fair, Wired, Allure, Ars Technica, Bon Appétit, House & Garden, Pitchfork, Tatler, and Vogue Business.

Headquartered in New York and London, the company produces award-winning journalism, content and entertainment for every platform today and operates in 32 markets worldwide including China, France, Germany, India, Italy, Japan, Mexico, Spain, the U.K., and U.S., and Taiwan. For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram.