VFX Production Coordinator: Streamline Studio Workflows

The Walt Disney Company; United States; On-site; USD 53,000 - 69,000; Full time

Job summary

The Walt Disney Company in Burbank, CA is seeking a VFX Production Coordinator to support and join the VFX team. The role requires prior experience in film production and VFX, with responsibilities spanning calendar management, contract coordination, and database upkeep.

You will liaise between VFX producers, executives, vendors, and attorneys; review bids and schedules; and ensure on-schedule final delivery. Evening work may be required. Knowledge of SAP/Concur is helpful.

Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience managing a heavy-volume desk.
• Strong organizational and communication skills for cross-functional work.
• Familiarity with FileMaker, Aspera, BOX, Airtable is preferred.

Responsibilities

• Screening calls, managing calendar, meetings, travel arrangements, and VP-level scheduling.
• Evaluate weekly Production Reports and compare turnover/delivery dates with contracts.
• Draft contracts between vendors, VFX personnel, and executives.
• Maintain VFX database of supervisors, producers and vendors worldwide.
• Track digital submissions, coordinate VFX reviews, and monitor schedule adherence.
• Update master production calendars with turnover and delivery dates.
• Assist with purchase orders, invoices, and marketing requests as needed.
• Collaborate with AI tools to streamline workflows.

Skills

Organizational skills

Communication skills

VFX experience

Deadline management

Tools

FileMaker Pro

Aspera

BOX

Airtable

SAP procedures

Concur

Job description

The Walt Disney Company in Burbank, CA is seeking a VFX Production Coordinator to support and join the VFX team. The role requires prior experience in film production and VFX, with responsibilities spanning calendar management, contract coordination, and database upkeep.

You will liaise between VFX producers, executives, vendors, and attorneys; review bids and schedules; and ensure on-schedule final delivery. Evening work may be required. Knowledge of SAP/Concur is helpful.