VFX Production Coordinator

The Walt Disney Company; United States; Presencial; USD 53.000 - 69.000; Jornada completa

Descripción de la vacante

The Walt Disney Company in Burbank, CA is seeking a VFX Production Coordinator to support and join the VFX team. The role requires prior experience in film production and VFX, with responsibilities spanning calendar management, contract coordination, and database upkeep.

You will liaise between VFX producers, executives, vendors, and attorneys; review bids and schedules; and ensure on-schedule final delivery. Evening work may be required. Knowledge of SAP/Concur is helpful.

Formación

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience managing a heavy-volume desk.
• Strong organizational and communication skills for cross-functional work.
• Familiarity with FileMaker, Aspera, BOX, Airtable is preferred.

Responsabilidades

• Screening calls, managing calendar, meetings, travel arrangements, and VP-level scheduling.
• Evaluate weekly Production Reports and compare turnover/delivery dates with contracts.
• Draft contracts between vendors, VFX personnel, and executives.
• Maintain VFX database of supervisors, producers and vendors worldwide.
• Track digital submissions, coordinate VFX reviews, and monitor schedule adherence.
• Update master production calendars with turnover and delivery dates.
• Assist with purchase orders, invoices, and marketing requests as needed.
• Collaborate with AI tools to streamline workflows.

Conocimientos

Organizational skills

Communication skills

VFX experience

Deadline management

Herramientas

FileMaker Pro

Aspera

BOX

Airtable

SAP procedures

Concur

Descripción del empleo

Job Posting Title: VFX Production Coordinator Req ID: 10157756

Job Description: Walt Disney Studios is looking for a positive and reliable VFX Coordinator to support and join the VFX team.

Successful candidates must have prior experience in film production and VFX.

Responsibilities

• screening incoming calls, managing the calendar, meetings, extensive travel arrangements, expense reports, organizing, and handling reroute requests for the VP, VFX.
• Evaluate weekly Production Reports and perform comparative analyses of key shots and turnover/delivery dates with contracted information, as well as maintain internal reports and databases
• Liaise between VFX Producer, studio executives, vendors, and attorneys to draft contracts for vendors and key VFX personnel.
• This includes gathering and reviewing all materials (bids, turnover, and payment schedules), and comparing contract language to previous contracts.
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, vendor reels, e-mail correspondences, daily trade papers, and internet research).
• Manage and track digital submissions to and from vendors and crew during prep, production, and post-production.
• Coordinate between studios, filmmakers, and vendors to arrange VFX reviews for select shows.
• Take notes at reviews as needed, track shot progress, and ensure we stay on schedule for final delivery (for assigned films of VP, VFX).
• Manage VFX shared folders for assigned films, update film files with appropriate updated reports and lists as well as change orders.
• Updates master production calendar for assigned films of VP, VFX involving updates on turnover, shooting, and final delivery dates from vendors.
• Special projects as assigned require analysis and reporting of work processed through executive's projects.
• Acts as backup to department coordinator when needed to handle routing of purchase orders, invoices for approval, or other assignments as directed.
• Manage publicity and marketing request from vendors, as well as awards submissions for assigned films.
• Work with AI toolsets to streamline workflows, improve efficiency, and accelerate execution.

Basic Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• File Maker Pro, Aspera, BOX, and Airtable knowledge is strongly preferred.
• Excellent organizational skills, and ability to handle multiple projects under deadline pressure.
• Strong communication skills, both written and verbal with customer service orientation and tone.
• Handles incoming calls from vendors as needed; coordinates administrative projects as directed.
• Available to work evenings as needed.
• Knowledge of SAP procedures helpful.
• Knowledge of Concur and travel procedures is helpful.

The hiring range for this position in Burbank, CA is $53,200.00 to $68,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Employment Type: Full time

Location: Burbank, CA, USA

Job Posting Segment: Disney Live Action Job Posting Primary Business: Production - DLA Post/VFX Primary Job Posting Category: VFX Production - Studios

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