VFX Production Coordinator — Scheduling, Vendors & Deliveries

The Walt Disney Studios; Burbank (CA); On-site; USD 53,000 - 69,000; Full time

Job summary

The Walt Disney Studios is seeking a positive and reliable VFX Coordinator to support the VFX team in Burbank. You will screen calls, manage the VP's calendar, coordinate meetings, arrange travel, handle expenses, and manage reroute requests for the VP, VFX.

Responsibilities include liaising with VFX Producers, executives, vendors, and attorneys to draft contracts, maintaining the VFX database, and coordinating reviews with studios and filmmakers to keep final delivery on schedule.

Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• Knowledge of FileMaker Pro, Aspera, BOX, and Airtable is strongly preferred.
• Excellent organizational skills and ability to handle multiple projects under deadline pressure.
• Strong written and verbal communication with customer service orientation.
• Able to handle incoming calls from vendors; coordinates administrative projects as directed.
• Evenings availability.
• Knowledge of SAP procedures helpful; knowledge of Concur travel procedures is helpful.

Responsibilities

• Screen and route calls; manage VP, VFX calendar and meetings.
• Draft and review vendor contracts and related materials.
• Maintain VFX database of supervisors, producers, vendors, and crew.
• Track digital submissions and turnaround materials with vendors/crew.
• Coordinate VFX reviews between studios, filmmakers, and vendors.
• Take notes during reviews and track shot progress to meet deadlines.
• Manage and update master production calendars and change orders.
• Handle purchase orders, invoices, and other routing as needed.
• Assist with publicity, marketing requests and awards submissions; support AI workflow initiatives.

Skills

VFX coordination

Film production

Organization

Communication

Evening availability

Tools

FileMaker Pro

Aspera

BOX

Airtable

SAP

Concur

Job description

The Walt Disney Studios is seeking a positive and reliable VFX Coordinator to support the VFX team in Burbank. You will screen calls, manage the VP's calendar, coordinate meetings, arrange travel, handle expenses, and manage reroute requests for the VP, VFX.

Responsibilities include liaising with VFX Producers, executives, vendors, and attorneys to draft contracts, maintaining the VFX database, and coordinating reviews with studios and filmmakers to keep final delivery on schedule.