VFX Production Coordinator

The Walt Disney Studios; Burbank (CA); On-site; USD 53,000 - 69,000; Full time

Job summary

The Walt Disney Studios is seeking a positive and reliable VFX Coordinator to support the VFX team in Burbank. You will screen calls, manage the VP's calendar, coordinate meetings, arrange travel, handle expenses, and manage reroute requests for the VP, VFX.

Responsibilities include liaising with VFX Producers, executives, vendors, and attorneys to draft contracts, maintaining the VFX database, and coordinating reviews with studios and filmmakers to keep final delivery on schedule.

Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• Knowledge of FileMaker Pro, Aspera, BOX, and Airtable is strongly preferred.
• Excellent organizational skills and ability to handle multiple projects under deadline pressure.
• Strong written and verbal communication with customer service orientation.
• Able to handle incoming calls from vendors; coordinates administrative projects as directed.
• Evenings availability.
• Knowledge of SAP procedures helpful; knowledge of Concur travel procedures is helpful.

Responsibilities

• Screen and route calls; manage VP, VFX calendar and meetings.
• Draft and review vendor contracts and related materials.
• Maintain VFX database of supervisors, producers, vendors, and crew.
• Track digital submissions and turnaround materials with vendors/crew.
• Coordinate VFX reviews between studios, filmmakers, and vendors.
• Take notes during reviews and track shot progress to meet deadlines.
• Manage and update master production calendars and change orders.
• Handle purchase orders, invoices, and other routing as needed.
• Assist with publicity, marketing requests and awards submissions; support AI workflow initiatives.

Skills

VFX coordination

Film production

Organization

Communication

Evening availability

Tools

FileMaker Pro

Aspera

BOX

Airtable

SAP

Concur

Job description

Walt Disney Studios is looking for a positive and reliable VFX Coordinator to support and join the VFX team. Responsibilities include screening incoming calls, managing the calendar, meetings, extensive travel arrangements, expense reports, organizing, and handling reroute requests for the VP, VFX. Successful candidates must have prior experience in film production and VFX.

Responsibilities

• Evaluate weekly Production Reports and perform comparative analyses of key shots and turnover/delivery dates with contracted information, as well as maintain internal reports and databases
• Liaise between VFX Producer, studio executives, vendors, and attorneys to draft contracts for vendors and key VFX personnel. This includes gathering and reviewing all materials (bids, turnover, and payment schedules), and comparing contract language to previous contracts.
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, vendor reels, e-mail correspondences, daily trade papers, and internet research).
• Manage and track digital submissions to and from vendors and crew during prep, production, and post-production.
• Coordinate between studios, filmmakers, and vendors to arrange VFX reviews for select shows.
• Take notes at reviews as needed, track shot progress, and ensure we stay on schedule for final delivery (for assigned films of VP, VFX).
• Manage VFX shared folders for assigned films, update film files with appropriate updated reports and lists as well as change orders.
• Updates master production calendar for assigned films of VP, VFX involving updates on turnover, shooting, and final delivery dates from vendors.
• Special projects as assigned require analysis and reporting of work processed through executive’s projects.
• Acts as backup to department coordinator when needed to handle routing of purchase orders, invoices for approval, or other assignments as directed.
• Manage publicity and marketing request from vendors, as well as awards submissions for assigned films
• Work with AI toolsets to streamline workflows, improve efficiency, and accelerate execution.

Basic Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• File Maker Pro, Aspera, BOX, and Airtable knowledge is strongly preferred.
• Excellent organizational skills, and ability to handle multiple projects under deadline pressure.
• Strong communication skills, both written and verbal with customer service orientation and tone.
• Handles incoming calls from vendors as needed; coordinates administrative projects as directed.
• Available to work evenings as needed.
• Knowledge of SAP procedures helpful
• Knowledge of Concur and travel procedures is helpful.

The hiring range for this position in Burbank, CA is $53,200.00 to $68,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Disclaimer

This position is with Walt Disney Pictures Production, LLC, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures Production, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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