Veterinary Receptionist

Advanced Animal Hospital Group; Fitchburg (WI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in veterinary care is seeking a dedicated Veterinary Receptionist. This role is crucial as the first and last point of contact for clients, requiring exceptional client service and communication skills. You will thrive in a supportive and dynamic environment, contributing to a team that values collaboration and compassion. The position offers a healthy work-life balance with a competitive compensation package, including benefits. If you have a passion for animal care and enjoy working in a fast-paced setting, this opportunity is perfect for you.

Benefits

Paid time off

Medical coverage

Dental coverage

Vision coverage

401K plan with company match

Qualifications

• Demonstrated commitment to core values.
• Working knowledge of veterinary terminology.
• Excellent spelling and grammar skills.

Responsibilities

• Greet clients and pets by name with a smile.
• Answer phones promptly and professionally.
• Schedule appointments and surgeries according to guidelines.

Skills

Exceptional phone etiquette

Strong multi-tasking abilities

Attention to detail

Proficient computer skills

Ability to thrive under pressure

Tools

Communication tools (email/internet)

Job description

Overview

Odyssey Veterinary Care has an opportunity for a

Veterinary Receptionist to join our team!

Odyssey is a state of the art facility able to do digital x-ray, dental x-ray, abdominal ultrasound, laser surgery, therapy laser, and stem cell procedures on site in addition to general practice. We strive to always provide excellent client and patient care and enjoy not only seeing our long-term clients, but meeting new clients and their furry families as well.

Location: 2934 Chapel Valley Road, Fitchburg, WI 53711

Shift Details: This is a full- time position (30+ hours/week). Typical full-time schedule: 7:45am-6pm 3 days per week, 12:00-8pm 1 day per week, 1 day off per week, rotational Saturdays (1-2 Saturdays per month). Odyssey is closed on Sundays. No on-call shifts.

Compensation: $19.00/hour (based on experience)

What We're Looking For:

Exceptional phone etiquette

Strong multi-tasking abilities

Efficiency with a keen attention to detail

Proficient computer skills

Team-oriented mindset

Ability to thrive under pressure

What We Offer:

A dynamic and supportive team environment where collaboration and compassion are valued.

Opportunities for growth and advancement within our rapidly expanding practice.

Get the work-life balance you deserve with a great schedule

Competitive compensation and benefits package, including paid time off, medical, dental, and vision coverage.

401K plan with company match

Job Summary: The Receptionist is the first and last contact that a client will have with the hospital and a key to creating first and lasting impressions. The Receptionist must have exceptional client service and communication skills, computer literacy, ability to handle payment and financial issues, ability to multi-task, a friendly attitude and confidence to deal with stressful situations. The Receptionist will support veterinarians, technicians, veterinary assistants, groomers and kennel staff in daily patient and client care.

Responsibilities

How you'll make an impact:

• Maintain and uphold the Core Values and Mission Statement of MVP.

• Greet clients and pets by name with a smile and a positive, solution-oriented attitude.
• Answer phones promptly and professionally using a multi-line phone system; answering client inquiries about basic animal care and routine procedures, questions about veterinary services and products, and provide knowledgeable advice about wellness, prevention, and diseases.
• Screen and route calls to appropriate staff; take and deliver messages promptly to appropriate staff, pulling medical records of patients so staff can properly document information.
• Schedule appointments and surgeries according hospital scheduling guidelines and make surgery and appointment confirmation calls.
• Note in medical records the details discussed during client conservations including the date, time, key points of the discussion and any required information.

• Enter accurate charges; explain invoices to show value for care provided, stating all services and products provided before the total; echo doctors’ recommendations when checking out clients.
• Collect payment when services are rendered, including making change for cash payments, processing credit cards and getting proper ID for checks.
• Verify the eligibility of clients with charge accounts.
• Check medical and computer records for accurate client addresses, phone numbers, e-mail addresses and scan appropriate new documents to patient’s medical records.
• Fill prescriptions refill forms and provide routine administrations instructions to clients.

• Advise clients on flea/tick preventative, heartworm preventatives, pre-anesthetic testing, pain management, shampoos, home dental products, and other retail items.

Qualifications

Required Knowledge, Skills and Abilities:

• Demonstrated commitment to MVP core values.
• Computer knowledge required- keyboarding and use of communication tools (e-mail/internet).
• Working knowledge of veterinary terminology- must be able to pronounce, spell, and know the meaning.
• Must have excellent spelling and grammar.
• Ability to handle varied and sometimes difficult conditions; will be exposed to highly emotional situations.

• Ability to display tact and respect with clients and team members, even when busy or hectic.
• Ability to conduct oneself in a confident, calm, and professional manner with clients and staff when situations are stressful and/or focused on individual tasks.
• Must feel and express a genuine liking for animals and their owners and for working in an animal care field.

We put people first and never compromise on our values.

Apply today for immediate consideration!

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Mission Veterinary Partners (MVP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.