Veterinary Client Services Specialist

Dublin Animal Hospital; Dublin (VA); Presencial; USD 18.000 - 21.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage

Dental coverage

Vision coverage

401(k)

Paid time off

Paid holidays

Employee assistance program

Descripción de la vacante

Dublin Animal Hospital in Dublin, Virginia is seeking a committed Client Service Representative to deliver exceptional service to clients and pets, both in person and over the phone. The CSR will manage communications, ensure accurate records, and assist the veterinary team with patient care and administrative duties.

This role supports hospital operations, with a focus on creating a positive first impression, handling scheduling, and processing payments.

Formación

• High school diploma or equivalent required.
• Previous experience working with animals preferred; veterinary or animal care background strongly valued.
• Basic computer proficiency, including the ability to use computer systems, email, practice management software, Microsoft Office applications, and basic scheduling tools.
• Accurate data entry and record-keeping skills.
• Able to perform basic math for cash handling, billing, and appointment management.
• Manual dexterity required for typing, filing, and handling patients or supplies.
• Strong written and verbal communication skills; able to communicate clearly with clients, team members, and veterinarians.
• Demonstrated ability to provide professional, empathetic, and client-focused service while maintaining composure in high-stress or emotionally challenging situations.
• Ability to lift and carry up to 50 pounds and safely handle animals up to 130 pounds.
• Comfortable sitting, standing, walking, bending, and kneeling for extended periods throughout the workday.
• Professional, neat appearance consistent with hospital standards.

Responsabilidades

• Greet clients and patients warmly, providing professional, empathetic, and attentive service while answering in-person inquiries promptly.
• Complete patient check-in and check-out efficiently while serving as a liaison with hospital staff and communicating real-time patient status and flow changes.
• Maintain client communications via phone, email, and mail, including follow-ups and thank-you messages.
• Schedule, confirm, and forward book appointments, routing requests appropriately; triage patients based on urgency.
• Communicate clearly about hospital services, wellness care, vaccinations, diagnostics, surgical aftercare, and specialty packages.
• Handle sensitive situations (e.g., euthanasia, test results, payments) with tact and professionalism.
• Maintain accurate patient records, request and attach prior records, and ensure charges are captured.
• Complete cash reconciliation, end-of-day financial tasks, and bank deposits while accurately processing payments and refunds, including transactions through Care Credit and credit card terminals.
• Fill veterinary prescriptions accurately and provide instructions to clients.
• Assist with over-the-counter product sales and maintain inventory.
• Support veterinarians, technicians, and Practice Manager with patient care and administrative tasks.
• Maintain a clean, organized, and safe hospital environment; follow safety and hygiene protocols.
• Participate in opening, closing, and weekend duties as assigned.
• Perform all other duties as assigned.

Conocimientos

Data entry

Customer service

Cash handling

Scheduling software

Communication

Team coordination

Educación

High school diploma

Herramientas

Practice management

Microsoft Office

Descripción del empleo

Dublin Animal Hospital in Dublin, Virginia is seeking a committed Client Service Representative to deliver exceptional service to clients and pets, both in person and over the phone. The CSR will manage communications, ensure accurate records, and assist the veterinary team with patient care and administrative duties.

This role supports hospital operations, with a focus on creating a positive first impression, handling scheduling, and processing payments.