Veterinary Admin Office Manager: Scheduling & Coordination

Laseagrant; Urbana (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Office Manager for the Veterinary Teaching Hospital to coordinate daily operations, greet and assist visitors, manage calendars and meetings, and support executive staff. The role includes handling administrative tasks, records, and gift fund processes, with emphasis on confidentiality and professional interactions.

The Office Manager will support human resources onboarding, maintain knowledge bases, and assist with special projects while ensuring

Qualifications

• Minimum qualification: high school diploma or equivalent; two years of work experience.
• Experience providing office support in complex service environments is preferred.
• Strong knowledge of standard office practices and records management.

Responsibilities

• Greet visitors and serve as a professional point of contact.
• Coordinate schedules, meetings, and minutes; manage calendars and logistics.
• Provide routine administrative support including correspondence, filing, and records management.
• Support gift fund documentation, approvals, and related recordkeeping.
• Coordinate onboarding and HR-related documents for new staff.
• Perform other related duties as assigned.

Skills

Office management

Communication

Organization

Record keeping

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Shared calendars

Records systems

Job description

University of Illinois Urbana-Champaign seeks an Office Manager for the Veterinary Teaching Hospital to coordinate daily operations, greet and assist visitors, manage calendars and meetings, and support executive staff. The role includes handling administrative tasks, records, and gift fund processes, with emphasis on confidentiality and professional interactions.

The Office Manager will support human resources onboarding, maintain knowledge bases, and assist with special projects while ensuring